Department Secretary

St. Joseph's/Candler; Savannah (GA); On-site; USD 32,000 - 45,000; Full time

Job summary

St. Joseph's/Candler in Savannah, GA seeks a department secretary to provide clerical and administrative support to the Nurse Manager and Clinician/Clinical Nurse Specialist, handling general duties for the nursing unit.

Responsibilities include processing biweekly time records, maintaining confidentiality, coordinating data collection, managing calendars, answering phones, processing purchase requests, and preparing memos and reports for leadership.

Qualifications

• High School Diploma General Studies - Preferred.
• 2-3 Years Clerical or experience in a related field - Required.
• None Required for License & Certification.

Responsibilities

• Processes biweekly time records for each co-worker in accordance with hospital policy and performs daily maintenance.
• Maintains confidentiality of co-worker time records.
• Coordinates departmental data collection and sends reports to designated personnel.
• Maintains confidentiality of sensitive information.
• Supplies are ordered and inventory is maintained within budget guidelines.
• Answers phone in timely manner with accurate information provided to caller.
• Completes Payroll per protocol.
• Maintains appointments and calendar, responds to requests to perform administrative tasks, answers phones and processes purchase requests.
• Prepare memos, procedures, reports and other correspondence as needed.
• Answer telephones, relay messages, assist callers or transfer callers as needed.
• Record minutes and transcribes documentation accurately.

Skills

Clerical experience

Timekeeping

Education

High School Diploma - Preferred

Tools

Payroll system

Job description

• The department secretary provides clerical and administrative support for the Nurse Manager and Clinician/Clinical Nurse Specialist. In addition, the department secretary performs general clerical and administrative duties for the specific nursing unit or service line.
• Education
• High School Diploma General Studies - Preferred
• Experience
• 2-3 Years Clerical or experience in a related field - Required
• License & Certification
• None Required
• Core Job Functions
• Processes biweekly time records for each co-worker in accordance with hospital policy and performs daily maintenance. Maintains confidentiality of co-worker time records. Notifies nurse manager of trends related to clocking in and out, overtime, attendance and punctuality.
• Coordinates departmental data collection and sends reports to designated personnel. Maintains confidentiality of sensitive information.
• Supplies are ordered and inventory is maintained within budget guidelines. Answers phone in timely manner with accurate information provided to caller. Completes Payroll per protocol.
• Maintains appointments and calendar, responds to requests to perform administrative tasks, answers phones and processes purchase requests.
• Prepare memos, procedures, reports and other correspondence as needed. Answer telephones, relay messages, assist callers or transfer callers as needed. Record minutes and transcribes documentation accurately.