Department Secretary

Samaritan Health Services; Newport (OR); On-site; USD 29,000 - 43,000; Full time

Job summary

Samaritan Pacific Communities Hospital in Newport, OR, seeks a full‑time clerical assistant for the PCH Physical Therapy department. The role provides essential secretarial and administrative support, ensuring smooth operation of the rehab team and timely handling of patient records and communications.

Shift: Day, 80 hrs per pay period; on-site position with standard hospital workflows. High school diploma required, prior computer use and HIPAA awareness preferred.

Qualifications

• Clerical knowledge of admin procedures and office terminology.
• Proficient communication with hospital staff, patients and external orgs.
• Customer service principles and patient satisfaction focus.

Responsibilities

• Performs a wide range of secretarial and clerical support to ensure efficient operation of the department.

Skills

Clerical

Communication

Customer Service

Computer Literacy

Time Management

Confidentiality

Education

High school diploma or equivalent

Tools

Word processing

Job description

Facility Samaritan Pacific Communities Hospital

Location Newport, OR

Schedule - Shift 1.0 (80 hrs/pp) - Day

Department PCH Physical Therapy

Remote Status Remote Status: OnSite

Salary Range Salary Range: $20.94 - $30.75

Performs a wide range of secretarial and clerical support to ensure efficient operation of the department.

DEPARTMENT DESCRIPTION

The Rehabilitation teams at Samaritan evaluate and treat patients with injuries or conditions that have caused either a decline in physical mobility or functional independence. We offer a variety of specialized services including orthopedic rehab, neurological and stroke rehab, balance and dizziness rehab and chronic pain treatment with the use of movement. The main goal is return to function and community activities.

EXPERIENCE/EDUCATION/QUALIFICATIONS

High school diploma or equivalent required.

Two (2) years experience in a position of similar complexity and responsibility required or equivalent college level course work.

Experience and/or training with computer applications required.

Experience and/or training with medical terminology preferred.

PCH Physical Therapy:

Typing speed of 35 wpm preferred.

KNOWLEDGE/SKILLS/ABILITIES

Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

Communication - Proficient communication skills in dealing with hospital employees, customers and external organizations. Ability to show tact and professionalism in dealing with a variety of people and to communicate and listen effectively in an appropriate and positive manner.

Customer Service - Knowledge of principles and processes for providing customer service. This includes customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction.

Computer Literacy - Proficient computer skills in department applications.

Time Management - Ability to organize, plan and prioritize work to complete within required time frames and to follow-up on pending issues. Ability to perform multiple tasks simultaneously and thrive in dynamic fast-paced environments and under pressure.

Confidentiality - Knowledge of State and Federal (HIPAA) laws pertaining to confidentiality of protected health information. Ability to comply with laws and maintain confidentiality of patient information.

PHYSICAL DEMANDS

Rarely
(1 - 10% of the time)

Occasionally
(11 - 33% of the time)

Frequently
(34 - 66% of the time)

Continually
(67 – 100% of the time)

CLIMB - STAIRS

LIFT (Floor to Waist: 0"-36") 0 - 20 Lbs

LIFT (Knee to chest: 24"-54") 0 - 20 Lbs

LIFT (Waist to Eye: up to 54") 0 - 20 Lbs