Biology Department Operations Coordinator

Wake Forest University; Winston-Salem (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Wake Forest University seeks an organized administrative assistant to support the Department Chair and faculty. You will handle front-office duties, manage communications, and coordinate department events while maintaining financial records and asset logs.

The role requires strong Microsoft Office skills, confidentiality, and the ability to work with diverse staff. On-site, with occasional evenings or weekends as needed.

Qualifications

• High school diploma plus 1–3 years related experience or equivalent.
• General knowledge of office management procedures and techniques.
• General knowledge of budget systems and financial procedures.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office including Word, Excel, PowerPoint.
• Ability to maintain confidentiality of records and information.
• Ability to organize workflow and prioritize assignments.
• Attention to detail and accuracy.
• Ability to work with diverse faculty, staff, and administrators.
• Ability to work occasional evenings and weekends.

Responsibilities

• Greet visitors, answer calls, direct inquiries, and manage conference calls.
• Collect and compile memos, reports, syllabi, and related documents.
• Plan, coordinate, and promote department events and meetings.
• Maintain department inventory and ensure furniture and equipment are functional.
• Manage classroom use via EMS and support space and technology needs.
• Serve as Business Administrator and inform on financial policies and procedures.
• Monitor departmental funds, expenses, and ledger entries.
• Maintain Fixed Asset logs as Departmental Property Administrator.
• Enter courses into Workday and update Dean’s Office as required.
• Support faculty processes: recruitment/on-boarding, leaves, tenure, and promotions.
• Assist with major/minor declarations and student registration.
• Serve as liaison between department and campus units.
• Assist with website updates and maintenance.
• Oversee student employee hiring and timecard approvals.
• Respond to administrative needs of faculty.

Skills

Office management

Microsoft Office

Effective communication

Confidentiality

Organization & prioritization

Event coordination

Adaptability

Education

High school diploma

Bachelor’s degree preferred

Tools

Workday

Job description

Wake Forest University seeks an organized administrative assistant to support the Department Chair and faculty. You will handle front-office duties, manage communications, and coordinate department events while maintaining financial records and asset logs.

The role requires strong Microsoft Office skills, confidentiality, and the ability to work with diverse staff. On-site, with occasional evenings or weekends as needed.