Department Operations & Finance Leader

WVU Medicine; Morgantown (WV); On-site; USD 55,000 - 75,000; Full time

Job summary

WVUH West Virginia University Hospitals is seeking an Administrative Officer to lead financial, personnel, information, and project management for the department. You will assist the Chairman and Administrator to run the department efficiently and ensure budget development and compliance with all applicable rules.

The successful candidate will oversee payroll, hiring, training, and grants administration, coordinate access and policy enforcement, and participate in strategic planning to improve

Qualifications

• Bachelor's degree in business or related field required.
• OR High school diploma or equivalent AND four years of administrative assistant level experience.

Responsibilities

• Maintains basic financial responsibilities for the Department.
• Supervises financial data for department that includes UHA, State, Foundation and grant funds.
• Develops annual budget for charges, receipts and expenditures with Chairman/Administrator.
• Authorizes, with Administrator, all department payments (bills, encumbrances, contracts, travel, eduction expenses, salaries, bonuses).
• Provides monthly and YTD financial reports and justifies monthly expenditures on department credit cards.
• Acts as Payroll Officer for department (monitoring hours, leave, benefits).
• Prepares paperwork for hiring/termination of department employees.
• Supervises support staff; delegates and monitors work functions.
• Coordinates interviews, offers, onboarding, training and access grants; completes reviews/discipline.
• Coordinates Access for WVUH, UHA, WVU personnel as Rolebase/Ultimate Coordinator.
• Oversees WVUH/UHA staff policies; license verifications and annual reviews.
• Coordinates seminars/workshops for staff education and special lectureships.
• Participates in curriculum/long-range planning with Chairman.
• Ensures compliance with affirmative action rules for University, State, Federal.
• Contributes to internal management studies for cost reduction and performance.

Skills

Financial management

Personnel management

Information management

Project management

Education

Bachelor's degree in business or related field

High school diploma or equivalent with 4 years admin experience

Job description

WVUH West Virginia University Hospitals is seeking an Administrative Officer to lead financial, personnel, information, and project management for the department. You will assist the Chairman and Administrator to run the department efficiently and ensure budget development and compliance with all applicable rules.

The successful candidate will oversee payroll, hiring, training, and grants administration, coordinate access and policy enforcement, and participate in strategic planning to improve