Pulmonary Administrative Specialist — Scheduling & Data

Cedars-Sinai; Los Angeles (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Cedars-Sinai Medical Center in Los Angeles is seeking a Pulmonary Senior Administrative Assistant to support the department’s administrative workflow. You will coordinate schedules, prepare itineraries, and handle a range of clerical tasks to keep operations running smoothly.

You’ll format documents, compile data for budgeting, manage inquiries, and assist with expense reports while maintaining filing systems and collaborating with staff to support patient care excellence.

Qualifications

• 2 years of office and administrative experience required.
• Experience managing multiple high-volume calendars preferred.
• Administrative project management experience preferred.
• Strong organizational skills and attention to detail.

Responsibilities

• Schedules appointments and meetings and coordinates travel as needed.
• Researches and responds to inquiries and calls for the department.
• Formats, edits, and proofreads correspondence, memos, and reports.
• Compiles financial and operational data to aid budgeting and workforce planning.
• Distributes information within the department and unit.
• Orders supplies and coordinates equipment maintenance.
• Submits and tracks invoices and reimbursements and expense reports.
• Maintains an internal filing system.
• Supports staff development networks and Kronos editor as needed.

Skills

Appointment scheduling

Documentation formatting/editing

Administrative coordination

Calendar management

Data compilation

Office supplies & equipment

Education

High School Diploma/GED

Bachelor's Degree preferred

Job description

Cedars-Sinai Medical Center in Los Angeles is seeking a Pulmonary Senior Administrative Assistant to support the department’s administrative workflow. You will coordinate schedules, prepare itineraries, and handle a range of clerical tasks to keep operations running smoothly.

You’ll format documents, compile data for budgeting, manage inquiries, and assist with expense reports while maintaining filing systems and collaborating with staff to support patient care excellence.