Department Development Assistant

Noble Health Services; City of Syracuse (NY); On-site; USD 32,000 - 42,000; Full time

Job summary

Noble Health Services in Syracuse, NY is seeking an Administrative Assistant to provide clerical and administrative support across the Specialty Pharmacy team. You will perform typing, filing, mailing, scheduling, and frontline customer service for prescription pickups.

The role requires strong keyboarding, data entry, and organizational skills, with a High School diploma (AS degree preferred). Proficiency in Microsoft Office is expected, and some travel or meeting coordination tasks may be

Qualifications

• Must have a high school diploma or GED.
• AS degree or higher in business administration or related field preferred.
• 0–2 years of experience preferred.
• Drug test and ongoing employment screenings required.
• Strong keyboarding, data entry, and organizational skills.
• Proficient with Microsoft Office products.

Responsibilities

• Perform general secretarial and office duties including typing, filing, faxing, photocopying and mailing.
• Sort and distribute store mail and external mail to appropriate offices.
• Produce agenda and meeting minutes.
• Source, inventory, and purchase office supplies.
• Greet customers and facilitate prescription pickups.
• Assist in preparation and execution of meetings with room setup, handouts, and slides.
• Arrange conference reservations including registration, hotel, and travel.
• Provide overflow phone support as needed.
• Assist call center operations with reporting tasks.
• Perform other duties as assigned.

Skills

Keyboarding

Data entry

Organizational skills

Education

High School Diploma or GED

AS Degree or higher in Business Administration or related field

Tools

Microsoft Office

Job description

Overview

Scope of Responsibilities: Works under direct supervision and follow standard procedures to accomplish assigned tasks.

Job Summary: Perform various clerical and administrative support duties throughout Specialty Pharmacy.

Responsibilities

Job Duties:

• Perform general secretarial and office duties including typing, filing, faxing, photocopying and mailing
• Responsible for sorting and distributing store mail and external mail to appropriate offices
• Responsible for producing agenda and meeting minutes
• Responsible for sourcing, inventorying, and purchasing office supplies
• Responsible for greeting customers and facilitating prescription pick ups
• Assist in the preparation and execution of various meetings including preparation of room and handouts, PowerPoint presentations, participant notification and tracking, and documents for those not able to attend
• Responsible for making conference reservations including registration, hotel, and air
• Provide overflow phone support as needed
• Assist call center operations with miscellaneous reporting tasks
• Perform other duties as assigned

Qualifications

Attendance Requirements:

• Must be available, and on-time for scheduled work shifts

Educational Requirements:

• Minimum: High School Diploma or GED
• Preferred: AS Degree or higher in Business Administration or related field

Experience:

• Preferred: 0-2 years of experience in position

Special Conditions of Employment:

• Drug test
• Initial and continuous exclusion and sanction/disciplinary monitoring
• Any and all additional eligibility requirements based on the specific position

Job Skill Requirements:

• Strong keyboarding and data entry skills
• Strong organizational skills
• PC Skills preferred (Microsoft Office Products)