Department Coordinator II - Academic Affairs

Bowdoin; Brunswick (ME); On-site; USD 37,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Retirement plan 10.12% annual contrib.

Paid time off: 10 days vacation, 15?20

Paid parental leave

Access to Bowdoin facilities

Team collaboration

Job summary

Bowdoin College seeks a Department Coordinator II for Academic Affairs to deliver administrative, operational, and budget support to the Office of the Dean for Academic Affairs. The role partners with the associate dean for faculty recruiting and student advising and collaborates with the director of faculty administration and campus partners.

This 37.5-hour weekly role requires strong organization, discretion, and communication to manage multiple responsibilities in a dynamic academic

Qualifications

• Strong administrative and office support knowledge, including recordkeeping and scheduling.
• Experience with academic affairs processes, faculty searches, budget administration.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication and collaboration across offices.

Responsibilities

• Provide administrative and budget support for the Office of the Dean for Academic Affairs.
• Support faculty recruitment processes and liberal arts advising workflows.
• Coordinate with campus partners and manage multiple tasks in a dynamic environment.
• Prepare reports and maintain spreadsheets and correspondence.

Skills

Organizational skills

Communication skills

Attention to detail

Discretion

Multitasking

Tools

Workday Finance

Workday Student

CMS

Microsoft Office 365

Teams

OneDrive

Canvas

Zoom

CampusGroups

Job description

Department Coordinator II - Academic Affairs

The Department Coordinator provides administrative, operational, and budget support for the Office of the Dean for Academic Affairs. The position supports a range of functional areas, including general office operations/projects, faculty search processes, liberal arts advising processes, budget and faculty funding processes, and grants office projects. The coordinator works closely with the associate dean for faculty recruiting and student advising in support of advising and faculty search activities, with the director of faculty administration in support of faculty funding initiatives, and collaborates with faculty, staff, and campus partners across the College. As a key support role within the office, the coordinator works both independently and in small collaborative teams to ensure that processes are carried out accurately, efficiently, and with appropriate discretion. This role requires strong organizational and communication skills, attention to detail, sound judgment, and the ability to manage multiple responsibilities in a dynamic academic environment.

Review of applications for this position will begin on November 9th, 2026.

The hourly range for this position is expected to be: $26.85-28.85/per hour. Compensation is based on skills and experience.

Benefits and Perks

• A variety of health insurance plans (Medical – effective date of hire, Vision, Dental)
• Generous Retirement Plan – 10.12% annual compensation contribution (Eligible after 1 year of service and age 26), no match or vesting required!
• Life and Disability Insurance
• Paid Time Off: 10 days of vacation (1st year), 15 days (2nd year), 12 days of personal/sick time ( PTO accruals based on hours worked).
• Paid Parental Leave (Available after one year of service)
• Access to many of the College’s facilities including the gym and pool (Including household members)
• Ability to exercise initiative and good judgment in execution of duties
• Superior customer service skills working with various department, colleagues, and team members
• Organizational project management skills
• Oral and written communication skills
• Ability to work across various offices to accomplish daily tasks

Preferred

• Efficient use and knowledge of software systems that include Bowdoin specific software: Workday Finance and Student, CMS (web page management software); and software systems supported by the college including Microsoft Office 365: Teams, OneDrive; Workday, Recruit, Canvas, Zoom, Campus Groups. The ability to learn new software systems with little to no training. Some proficiency with classroom instruction equipment, setting up and recording candidate interviews, assisting faculty and staff with computing/technology needs.

Experience Requirements

• Minimum 1–3 years of office experience required

Knowledge

This position requires knowledge of general administrative and office support practices, including recordkeeping, scheduling, document preparation, and workflow coordination. It also requires knowledge of, or the capacity to learn, institutional processes related to academic affairs, faculty searches, liberal arts advising support, budget administration, and grants-related activities. Familiarity with professional office practices, including the appropriate handling of confidential and sensitive information, is essential. An understanding of effective communication and responsive service in a higher education or similarly collaborative professional environment is also important.

Skills

The successful candidate will bring strong organizational skills and the ability to manage multiple responsibilities, set priorities, and follow through on detailed work in a timely manner. Strong written and verbal communication skills are essential, as is the ability to communicate clearly, professionally, and thoughtfully with faculty, staff, students, and external contacts. The role requires skill in preparing and maintaining accurate spreadsheets, reports, correspondence, and other administrative materials. It also calls for skill in coordinating logistical and administrative details for meetings, interviews, events, travel, and related office processes. Comfort with office technology and the ability to learn and use institutional systems, databases, financial systems, and web‑based tools are important to success in the role.

Abilities

This position requires the ability to work effectively both independently and in small collaborative teams in support of the work of the office and the broader goals of the College. The successful candidate must be able to manage multiple ongoing processes with care, accuracy, and attention to detail, while also adapting to changing needs and priorities. The role requires sound judgment, discretion, and the ability to handle confidential information responsibly. It also calls for the ability to build and sustain positive working relationships with colleagues and campus partners, and to provide responsive, dependable, and service‑oriented support to a wide range of constituents. A consistent commitment to punctuality, regular attendance, and contributing to an inclusive and collegial workplace is essential.

Applicants must meet the minimum qualifications in this posting to be considered for hire.

Standard Work Days and Hours

This position is 37.5 hours/week, 52 weeks/year. Regular work schedule is between 8:30 – 5:00; This schedule can be discussed with supervisor.

We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.

Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job‑related), and/or credit history (when job related).

About Bowdoin

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Employment Category

Full Time Year Round

FTE

0.94

Benefits Eligible

Yes

Pay Type

Hourly

Background Check Package Requirements Support Staff

Support Staff

Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job?

No

Is a pre-placement physical required for this position?

No

Posting Date

10/30/2026

Applications Accepted Until

Open Until Filled No

Type of Posting

Internal/External