Department Coordinator

Saint Francis Hospital South, L.L.C.; United States; On-site; USD 25,000 - 30,000; Full time

Job summary

Saint Francis Hospital South, L.L.C. in Tulsa, Oklahoma is seeking an organized department coordinator to coordinate the activities of an assigned department and ensure smooth day-to-day operational success of the office.

The role supports visitors, staff, and patients and requires strong organizational and communication skills. Minimum education is a High School Diploma or GED with 1–2 years of related experience.

Qualifications

• Knowledge of Excel, Word, Access and ERP applications.
• Effective written, hearing and interpersonal skills to effectively meet the public and express facts clearly and concisely.
• Ability to utilize organizational skills and be self-motivated with the ability to function independently.

Responsibilities

• Provides receptionist and related duties utilizing effective and courteous communications.
• Greets and provides assistance to visitors, employees, guests, and other internal/external customers.
• Answers phones and/or radio calls and receives/transmits messages in a timely and accurate manner.
• Processes incoming/outgoing mail.
• Responsible for clerical and secretarial support: Schedules and coordinates meetings and appointments; prepares correspondence; prepares meeting minutes; reports; and spreadsheets.
• Performs timekeeping responsibilities.
• Responsible for maintenance of manuals, policies and procedures, and other regulatory materials.
• Responsible for maintaining current licensures if required.
• Assists with the maintenance of regulatory requirements for the department.
• Provides support for projects, i.e. preparing information for budgeting process and/or reports, preparing forms for performance evaluations, and other as assigned.
• Maintains a clean and orderly environment, maintaining supplies, inventories, and ensuring office equipment is in working order within the office/department.

Skills

Microsoft Excel

Microsoft Word

Microsoft Access

ERP systems

Education

High School Diploma or GED

Job description

Full Time Days Shift: Mon-Fri, 8a-430p

Job Summary

The department coordinator is responsible for a coordinating the activities of an assigned department or specialty area, ensuring the overall smooth day-to-day operational success of the office.

Minimum Education

High School Diploma or GED.

Licensure, Registration and/or Certification

None.

Work Experience

1 - 2 years related experience.

Knowledge, Skills and Abilities

Knowledge of Excel, Word, Access and ERP applications. Effective written, hearing and interpersonal skills to effectively meet the public and express facts clearly and concisely. Ability to utilize organizational skills and be self-motivated with the ability to function independently.

Essential Functions and Responsibilities

• Provides receptionist and related duties utilizing effective and courteous communications.


• Greets and provides assistance to visitors, employees, guests, and other internal/external customers.


• Answers phones and/or radio calls and receives/transmits messages in a timely and accurate manner.


• Processes incoming/outgoing mail.


• Responsible for clerical and secretarial support: Schedules and coordinates meetings and appointments; prepares correspondence; prepares meeting minutes; reports; and spreadsheets.


• Performs timekeeping responsibilities.


• Responsible for maintenance of manuals, policies and procedures, and other regulatory materials.


• Responsible for maintaining current licensures if required.


• Assists with the maintenance of regulatory requirements for the department.


• Provides support for projects, i.e. preparing information for budgeting process and/or reports, preparing forms for performance evaluations, and other as assigned.


• Maintains a clean and orderly environment, maintaining supplies, inventories, and ensuring office equipment is in working order within the office/department.

Decision Making

Independent judgment in making decisions involving non-routine problems under general supervision.

Working Relationships

• Works directly with patients and/or customers.


• Works with internal customers via telephone or face to face interaction.


• Works with external customers via telephone or face to face interaction.


• Works with other healthcare professionals and staff.

Special Job Dimensions

None.

Supplemental Information

This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties.

Location

Tulsa, Oklahoma 74133

Equal Opportunity Employment

EOE Protected Veterans/Disability

About Saint Francis

Saint Francis is a Catholic, not-for-profit Health system based in Tulsa, Oklahoma. We are the largest private employer in Eastern Oklahoma with over 12,000 employees, including 1,000 physicians. The health system is anchored by the 1,112-bed Saint Francis Hospital, the largest hospital in Oklahoma and the 11th largest in the nation. Our system also includes hospitals in south Tulsa, Muskogee and Vinita, as well as 110 Warren Clinic locations from Monkey Island to McAlester, northeastern Oklahoma's only children's hospital, a level IV neonatal intensive care unit, a 168-bed heart hospital, and Tulsa's leading trauma and emergency center.