Clinical Secretary – Employee Health Services

Saint Francis Hospital, Inc.; New Haven (CT); On-site; USD 35,000 - 50,000; Full time

Job summary

Saint Francis Hospital, Inc. is seeking a Clinical Secretary to transcribe orders and maintain patient census to support safe, timely care.

Minimum Education: High School Diploma or GED. 6 months to 1 year in a health care setting is preferred. Strong computer, organization, and communication skills are essential.

This role requires confidentiality, initiative, and the ability to work independently in a busy environment.

Qualifications

• Basic computer operation knowledge.
• Basic knowledge of medical terminology.
• Effective interpersonal, written and oral communication skills.
• Organize and prioritize work efficiently.
• Detail oriented when examining clinical and numerical data.

Responsibilities

• Transcribe physician orders accurately and timely.
• Communicate patient/bed activity and needs per physician order.
• Order and monitor supply levels for department equipment.
• Maintain current and past patient records/information.
• Update census by assigning room numbers for admissions and transfers.
• Perform clerical duties specific to the department.

Skills

Computer skills

Time management

Multitasking

Attention to detail

Communication

Customer service

Bilingual (optional)

Healthcare admin experience (preferred

Education

High School Diploma or GED

Job description

Full Time Schedule: Monday - Friday | 7:30am - 4:00pm (no weekends, holidays, or call requirements)

Additional Preferred Knowledge, Skills & Abilities:

• Strong computer skills and the ability to learn and navigate multiple computer systems efficiently
• Excellent organizational and time-management skills
• Ability to multitask and prioritize in a busy office environment
• Strong attention to detail and accuracy with documentation and data entry
• Professional and friendly communication skills, both in person and by telephone
• Ability to greet employees and visitors warmly and provide excellent customer service
• Bilingual skills are a plus but are not required
• Previous healthcare, medical office, or administrative experience is preferred but not required
• Ability to maintain confidentiality and handle sensitive employee information appropriately
• Comfortable working independently and taking initiative when tasks need to be addressed

Qualities Sought in the Ideal Candidate:

• We are looking for someone who is friendly, approachable, dependable, self-motivated, and able to remain calm and professional in a busy environment.
• The ideal candidate will be comfortable managing multiple tasks and interruptions while maintaining accuracy and attention to detail.
• They should be someone who takes initiative, works well as part of a team, communicates effectively, and is willing to learn.

Job Summary: The Clinical Secretary transcribes orders via computer for the purpose of maintaining, reporting and updating patient census.

Minimum Education: High School Diploma or GED.

Licensure, Registration and/or Certification: None.

Work Experience: 6 months to 1 year related work experience in a health care setting, educational equivalent or equivalent related work experience.

Knowledge, Skills and Abilities:

• Basic knowledge of computer operation techniques.
• Basic knowledge of medical terminology.
• Effective interpersonal, written and oral communication skills.
• Ability to organize and prioritize work in an effective and efficient manner.
• Ability to be detail oriented as might be required in the examination of clinical and numerical data.

Essential Functions and Responsibilities:

• Transcribe physician orders utilizing order entry system in an accurate and timely manner.
• Communicates patient/bed activity and pending patient needs per physician order.
• Order and monitor supply level of department equipment.
• Maintains patient current and past patient records/information.
• Maintain an updated census via assigning room numbers for new patient admissions and transfers.
• Performs clerical duties specific to the department and as assigned.

Decision Making: Independent judgment in making decisions involving non-routine problems under general supervision.

Working Relationships:

• Works directly with patients and/or customers.
• Works with internal customers via telephone or face to face interaction.
• Works with external customers via telephone or face to face interaction.
• Works with other healthcare professionals and staff.

Special Job Dimensions: None.

Supplemental Information: This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties.

Human Resources Employee Health - Yale Campus Location: Tulsa, Oklahoma 74136 EOE Protected Veterans/Disability

Saint Francis is a Catholic, not-for-profit Health system based in Tulsa, Oklahoma. We are the largest private employer in Eastern Oklahoma with over 12,000 employees, including 1,000 physicians. The health system is anchored by the 1,112-bed Saint Francis Hospital, the largest hospital in Oklahoma and the 11th largest in the nation. Our system also includes hospitals in south Tulsa, Muskogee and Vinita, as well as 110 Warren Clinic locations from Monkey Island to McAlester, northeastern Oklahoma's only children's hospital, a level IV neonatal intensive care unit, a 168-bed heart hospital, and Tulsa's leading trauma and emergency center.