Department Coordinator

Saint Francis Hospital South, L.L.C.; Tulsa (OK); On-site; USD 36,000 - 48,000; Full time

Job summary

Saint Francis Hospital South, L.L.C. in Tulsa, Oklahoma is seeking a department coordinator to support a busy department by handling receptionist duties, scheduling, and clerical tasks.

The role requires strong organizational skills and proficiency with Excel, Word, Access and ERP systems, along with clear communication with patients and staff. Day-to-day duties include greeting visitors, answering phones, managing mail, preparing reports and meeting minutes, and assisting with timekeeping and

Qualifications

• Minimum education: High School Diploma or GED.
• 1–2 years related work experience required.
• Proficiency with Excel, Word, Access and ERP applications; strong written and verbal communication.
• Organizational skills and ability to work independently in a fast-paced environment.

Responsibilities

• Provides receptionist and related duties with courteous communication.
• Greets and assists visitors, employees, guests and other customers.
• Answers phones and transmits messages in a timely and accurate manner.
• Processes incoming and outgoing mail.
• Performs clerical support: schedules meetings, prepares correspondence, minutes, reports and spreadsheets.
• Maintains timekeeping responsibilities.
• Maintains manuals, policies and procedures and regulatory materials.
• Supports regulatory requirements for the department when needed.
• Assists with project work, e.g., budgeting information and performance evaluations forms.
• Maintains a clean, orderly office environment and ensures equipment is functional.

Skills

Excel

Word

Access

ERP systems

Interpersonal skills

Education

High School Diploma or GED

Tools

Microsoft Excel

Job description

Current Saint Francis Employees - Please click HERE to login and apply.Full TimeDaysShift: Mon-Fri, 8a-430pJob Summary: The department coordinator is responsible for a coordinating the activities of an assigned department or specialty area, ensuring the overall smooth day-to-day operational success of the office.Minimum Education: High School Diploma or GED.Licensure, Registration and/or Certification: None.Work Experience: 1 - 2 years related experience.Knowledge, Skills and Abilities: Knowledge of Excel, Word, Access and ERP applications. Effective written, hearing and interpersonal skills to effectively meet the public and express facts clearly and concisely. Ability to utilize organizational skills and be self-motivated with the ability to function independently.Essential Functions and Responsibilities: Provides receptionist and related duties utilizing effective and courteous communications. Greets and provides assistance to visitors, employees, guests, and other internal/external customers. Answers phones and/or radio calls and receives/transmits messages in a timely and accurate manner. Processes incoming/outgoing mail. Responsible for clerical and secretarial support: Schedules and coordinates meetings and appointments; prepares correspondence; prepares meeting minutes; reports; and spreadsheets. Performs timekeeping responsibilities. Responsible for maintenance of manuals, policies and procedures, and other regulatory materials. Responsible for maintaining current licensures if required. Assists with the maintenance of regulatory requirements for the department. Provides support for projects, i.e. preparing information for budgeting process and/or reports, preparing forms for performance evaluations, and other as assigned. Maintains a clean and orderly environment, maintaining supplies, inventories, and ensuring office equipment is in working order within the office/department.Decision Making: Independent judgment in making decisions involving non-routine problems under general supervision.Working Relationships: Works directly with patients and/or customers. Works with internal customers via telephone or face to face interaction. Works with external customers via telephone or face to face interaction. Works with other healthcare professionals and staff.Special Job Dimensions: None.Supplemental Information: This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties.Hospitalists - South CampusLocation:Tulsa, Oklahoma 74133EOE Protected Veterans/Disability