Department Assistant - WC OP & Ancilary Admin - 001

TCH Medical Center; Katy (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

TCH Medical Center in Texas is seeking a Department Assistant to support fast-paced department operations and provide administrative assistance to directors and physicians.

You will handle phones, mail, scheduling, onboarding, and office supply management, ensuring smooth daily workflow while maintaining cleanliness and orderly facilities.

Responsibilities include coordinating communications, restocking inventory, onboarding new staff, and performing general admin duties in a healthcare setting.

Qualifications

• H.S. Diploma or Equivalent Required.
• 2 Years Administrative/Secretarial Experience, preferably in a Healthcare Environment

Responsibilities

• Answers telephones professionally, takes messages, and transfers calls.
• Develops and maintains inventory tracking and restocking of office supplies within budget.
• Coordinates daily mail, courier, and email/fax communications for the department.
• Maintains coffee/food supplies and department cleanliness; schedules facility maintenance.
• Performs department-specific customer service functions.
• Orders and maintains appropriate par levels of office supplies.
• Completes onboarding tasks for new employees.
• Performs scheduling tasks.
• Performs other essential administrative duties.

Skills

Administrative

Secretarial

Communication

Education

High School Diploma or Equivalent

Job description

We’re searching for a Department Assistant - who works well in a fast-paced setting. In this position, you will provide departmental support, which could include administrative support for Assistant Directors and/or other faculty/physicians and leaders.

Think you’ve got what it takes?

Job Duties & Responsibilities

• Answers telephones in a professional manner, takes accurate messages and transfers calls to the appropriate party in a courteous and timely manner.
• Develops and maintains a system for tracking and restocking office supply inventory that insures a constant and adequate supply of necessary operational supplies required for personnel and for all office machines and store them in an orderly, easily retrievable manner.
• Coordinates daily general communications functions including 1) timely pick-up, delivery and distribution of departmental mail, accurate preparation of outgoing mail, courier and other mail media items for departmental personnel; 2) reliably handling e-mail and facsimile correspondence as directed
• Maintains in stock and in an orderly manner the coffee and other food supplies provided by department, and ensures maintenance of general cleanliness of department, including scheduling of routine and/or needed maintenance of facilities (carpets, walls, etc.), machines, etc.
• Performs department specific customer service functions.
• Orders and maintains appropriate par levels of office supplies and manages within budget.
• Completes assigned tasks for onboarding of new employees.
• Performs administrative duties.
• Performs other essential job-related functions.
• Performs scheduling tasks.

As part of our commitment to maintaining a safe and healthy workplace, all successful candidates will be required to undergo respiratory fit testing in compliance with occupational health and safety standards.

Skills & Requirements

• H.S. Diploma or Equivalent Required
• 2 Years Administrative/Secretarial Experience, preferably in a Healthcare Environment