Department Assistant - WC OP & Ancilary Admin - 001

Texas Children's Hospital; Katy (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Texas Children's Hospital West Campus is seeking a Department Assistant to provide essential administrative support in a fast-paced environment. You will assist directors and faculty with clerical tasks and help keep departments running smoothly.

Ideal candidates have a high school diploma and at least two years of administrative/secretarial experience, preferably in healthcare, and are able to manage multi-line communications and scheduling.

Qualifications

• H.S. Diploma or Equivalent is required.
• 2 Years Administrative/Secretarial Experience, preferably in a Healthcare Environment.

Responsibilities

• Answers telephones in a professional manner and transfers calls.
• Develops and maintains a system to track and restock office supplies.
• Coordinates daily communications functions including mail, courier and digital correspondence.
• Maintains coffee and food supplies and ensures department cleanliness and upkeep.
• Performs department-specific customer service functions.
• Orders and maintains par levels of office supplies and manages within budget.
• Completes assigned tasks for onboarding of new employees.
• Performs administrative duties.
• Performs other essential job-related functions.
• Performs scheduling tasks.

Skills

Administrative/Secretarial Experience

Education

High School Diploma or Equivalent

Job description

Job Description

We’re searching for a Department Assistant - who works well in a fast-paced setting. In this position, you will provide departmental support, which could include administrative support for Assistant Directors and/or other faculty/physicians and leaders.

Job Description

We’re searching for a Department Assistant - who works well in a fast-paced setting. In this position, you will provide departmental support, which could include administrative support for Assistant Directors and/or other faculty/physicians and leaders.

Think you’ve got what it takes?

Job Duties & Responsibilities

• Answers telephones in a professional manner, takes accurate messages and transfers calls to the appropriate party in a courteous and timely manner.
• Develops and maintains a system for tracking and restocking office supply inventory that insures a constant and adequate supply of necessary operational supplies required for personnel and for all office machines and store them in an orderly, easily retrievable manner.
• Coordinates daily general communications functions including 1) timely pick-up, delivery and distribution of departmental mail, accurate preparation of outgoing mail, courier and other mail media items for departmental personnel; 2) reliably handling e-mail and facsimile correspondence as directed
• Maintains in stock and in an orderly manner the coffee and other food supplies provided by department, and ensures maintenance of general cleanliness of department, including scheduling of routine and/or needed maintenance of facilities (carpets, walls, etc.), machines, etc.
• Performs department specific customer service functions.
• Orders and maintains appropriate par levels of office supplies and manages within budget.
• Completes assigned tasks for onboarding of new employees.
• Performs administrative duties.
• Performs other essential job-related functions.
• Performs scheduling tasks.

As part of our commitment to maintaining a safe and healthy workplace, all successful candidates will be required to undergo respiratory fit testing in compliance with occupational health and safety standards.

Skills & Requirements

• H.S. Diploma or Equivalent Required
• 2 Years Administrative/Secretarial Experience, preferably in a Healthcare Environment

About Us

Texas Children’s Hospital West Campus is Houston’s first community hospital designed, built and equipped exclusively for children in one of the city’s most rapidly growing communities in the area from Sugar Land to Bryan-College Station, Texas. Located at I-10 and Barker Cypress, our 515,007-square-foot hospital houses the only 24/7 pediatric emergency room in the Greater West Houston area, four operating rooms, 16-bed pediatric intensive care unit, 46 acute care beds, advanced imaging services including MRI and CT scans, a neurophysiology sleep lab, a pathology lab and a full-scale pharmacy.

To join our community of 15,000+ dedicated team members, visit texaschildrenspeople.org for career opportunities.

Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.