Department Assistant - Tekonsha - Requisition #497788

Infor; Michigan; On-site; USD 32,000 - 42,000; Full time

Job summary

Tekonsha Medical Center in Michigan seeks an administrative assistant to support a busy medical office. You will handle front-desk tasks, answer calls, schedule appointments, greet patients, and facilitate registrations to allow clinicians to focus on patient care.

Responsibilities include processing mail, preparing electronic medical records, maintaining supplies, assisting with intake and insurance forms, and verifying patient details. Strong communication and computer skills are essential.

Qualifications

• Associate’s degree or equivalent preferred.
• Excellent telephone, written communication and interpersonal skills.
• Ability to prioritize multiple tasks while maintaining focus and productivity.

Responsibilities

• Answer calls and route to proper destination; schedule appointments.
• Greet patients and assist with registration and scheduling.
• Process mail and faxes; prepare electronic medical records.
• Inventory and maintain office supplies.
• Assist patients with intake and insurance forms.
• Verify patient information and insurance eligibility.
• Collect copays and outstanding balances.
• Coordinate scheduling of referrals and imaging.
• Communicate with clinical staff to gather patient information.
• Update demographics and scan insurance cards.

Skills

Telephone skills

Interpersonal skills

Multitasking

Analytical thinking

Data extraction

Computer proficiency

Email proficiency

Calendar proficiency

Spreadsheets

Word processing

Education

Associate's degree

Tools

EMR systems

Job description

Job Summary

Handles administrative duties within a medical office and performs clerical duties to maintain an organized healthcare office and allow medical staff to focus on patient care. He or she also maintains a line of communication between the patient and clinical staff.

Essential Functions

• Consistently uses an outward mindset and puts forth exemplary effort in accomplishing his/her goals and objectives in a manner that helps others to achieve their goals and objectives.
• Answers incoming calls and routes to proper destination, creates appointments, creates messages on patient’s behalf.
• Greets and checks in patients and visitors; Assists patients with registration and scheduling.
• Processes incoming mail and faxes.
  • Prepares Electronic Medical Record by scanning necessary documents.
  • Inventories, orders, and maintains all office supplies.
• Assists patients to complete documents such as intake and insurance forms.
• Directs patients when necessary.
• Confirms current patient information, ensures that the proper physician is listed.
• Verifies insurance eligibility.
• Contacts patients prior to visit for confirmation of visit, co-insurance, and copay
• Collects copay and outstanding balances on patient accounts.
• Assists with quality assurance initiatives.
• Updates patient demographics including insurance information and scans insurance card into chart.
• Evaluates daily schedules to accommodate patient flow and minimize missed appointments.
• Coordinates scheduling of incoming referrals.
• Scheduling high tech imaging appointments.
• Communicates with the clinical staff to ensure all appropriate patient information is gathered.

Minimum Qualifications

18 years of age.

Knowledge, Skills & Abilities

Associate’s degree or equivalent formal education is preferred; excellent telephone, written communication and interpersonal skills; ability to prioritize multiple tasks while maintaining focus and effectiveness, maintaining a high productivity level to maximize the productivity of the department leader and managers; excellent analytical and problem-solving skills; experience with data extraction from multiple information systems; proficiency in a variety of computer software programs and/or systems is required, experience using email, electronic calendar, word-processing, and spreadsheets; able to work independently.

Working Conditions

Must work in a busyoffice and public environment while maintaining a friendly demeanor during all interactions withdiverse populations of physicians, nurses, patient family members,etc. Potential exposure to blood/body fluids and contagious disease.

Physical Requirements

Constantly sit, see/visual acuity, handle/grasp/feel, talk/hear, taste/smell. Frequently walk, bend/twist. Occasionally lift/carry 1 to 25 lbs.

Tekonsha, 2218 Old US 27 North, Tekonsha, MI 49092