Department Assistant - FT - Lab

Trinity Health; Waterbury (CT); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Great benefits and Health Insurance—on

Generous Shift Diffs

Award-winning Department

Job summary

Saint Mary’s Hospital, Waterbury CT, is seeking a detail-oriented clerical assistant for the Laboratory Department. You will provide clerical and telephone support, handle registrations, and assist with meeting minutes, faxes, and mail delivery.

The role requires communication across staff and external providers, strong organizational skills, and compliance with CAP, DPH, and CLIA regulations. Day shifts, full-time, with competitive benefits offered.

Qualifications

• Educational requirement: High School Diploma or equivalent.
• Associate’s degree in a health-related field preferred.
• Healthcare administrative experience is preferred.

Responsibilities

• Provides clerical and telephone support to facilitate laboratory operations.
• Acts as liaison between laboratory and clients/physicians.
• Ensures CAP, DPH & CLIA regulatory compliance and maintains licensure records.
• Maintains employee files to comply with regulatory standards.
• Revises and types current and new policy and procedure manuals.
• Records and distributes laboratory meeting minutes.

Skills

Telephone communication

Interpersonal skills

Organizational skills

Education

High School Diploma or equivalent

Associate’s degree in health-related field (preferred)

Tools

MS Excel

MS Word

PowerPoint

Job description

Description

Saint Mary's Hospital, Waterbury CT

Employment Type

Full time

Shift

Day Shift

Description

Saint Mary's Hospital, Waterbury CT

You would be responsible for providing clerical and telephone support to facilitate the efficient operation of the Laboratory Department. Must be able to handle difficult calls and provide information to physicians inquiring about their patients. Duties also include regulatory and compliance responsibilities, maintaining files, scheduling and registration of lab work, preparation of documents, attending lab meetings and preparing meeting minutes, ordering supplies, filing, copying, and any other clerical duties as assigned.

What You Will Do

• Provides clerical and telephone support
• Acts as the liaison between the laboratory and the clients.
• Fulfills all regulatory and compliance responsibilities, i.e., CAP, DPH & CLIA certifications and licensure records are up to date.
• Maintains all employee files to comply with regulatory standards.
• Performs clerical revisions and typing of current and new policy and procedure manuals.
• Records and distributes all laboratory meeting minutes.
• Manages laboratory supplies related to section (PeopleSoft and Staples).
• Assists in registration of lab work as needed.
• Faxes lab results to clients.
• Organizes and files CAP PT surveys.
• Assists in mail delivery and specimen transport.
• Schedules Courier services to Outreach facilities.
• Performs other duties as assigned.

Position Hours

• 40 hours, Day Shifts

Minimum Requirements

• Position requires educational level of High School Diploma or equivalent. Associate’s degree in a health-related field, preferred.
• Three (3) years of administrative/clerical experience in a healthcare setting preferred.
• Strong administrative and clerical skills including proficiency in computer skills including MS Excel, MS Word, and PowerPoint.
• Ability to communicate with all levels of staff, outside providers and patients effectively and professionally. Excellent telephone demeanor.
• Strong interpersonal and organizational skills required.

Position Highlights And Benefits

• Our Mission and Core Values
• Great benefits and Health Insurance Coverage—starting Day One!
• Generous Shift Diffs
• Award-winning Hospitals and Departments

Ministry Information

• Saint Mary’s Hospital is a Catholic, not‑for‑profit, community teaching hospital that has been serving patients inWaterbury, CTand our surrounding communities since 1909. From the moment you step inside,you'll notice what makes us different: the warmth and attentiveness of our physicians and nurses, the cleanliness of our facilities, and the way we make patients and their families feel that they are truly being cared for - like a member of our family.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.