Department Assistant

TCH Medical Center; Houston (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

TCH Medical Center in Houston, TX is seeking a Department Assistant to provide essential departmental support to directors and faculty in a fast-paced medical environment.

The role involves answering phones, managing correspondence, maintaining supplies, coordinating scheduling, and onboarding new staff, with emphasis on reliability and professional communication.

Qualifications

• H.S. Diploma or Equivalent Required.
• 2 Years Administrative/Secretarial Experience, preferably in a Healthcare Environment

Responsibilities

• Answers telephones professionally, takes accurate messages and transfers calls to the appropriate party.
• Develops and maintains a system for tracking and restocking office supply inventory.
• Coordinates daily general communications functions including mail, courier, and email correspondence.
• Maintains coffee/food supplies and cleanliness of the department; schedules routine maintenance of facilities.
• Performs department-specific customer service functions.
• Orders and maintains par levels of office supplies within budget.
• Completes onboarding tasks for new employees.
• Performs administrative duties.
• Performs other essential job-related functions.
• Performs scheduling tasks.

Education

H.S. Diploma or Equivalent

Job description

We’re searching for a Department Assistant - who works well in a fast-paced setting. In this position, you will provide departmental support, which could include administrative support for Assistant Directors and/or other faculty/physicians and leaders.

Think you’ve got what it takes?

Job Duties & Responsibilities

• Answers telephones in a professional manner, takes accurate messages and transfers calls to the appropriate party in a courteous and timely manner.
• Develops and maintains a system for tracking and restocking office supply inventory that insures a constant and adequate supply of necessary operational supplies required for personnel and for all office machines and store them in an orderly, easily retrievable manner.
• Coordinates daily general communications functions including 1) timely pick-up, delivery and distribution of departmental mail, accurate preparation of outgoing mail, courier and other mail media items for departmental personnel; 2) reliably handling e-mail and facsimile correspondence as directed
• Maintains in stock and in an orderly manner the coffee and other food supplies provided by department, and ensures maintenance of general cleanliness of department, including scheduling of routine and/or needed maintenance of facilities (carpets, walls, etc.), machines, etc.
• Performs department specific customer service functions.
• Orders and maintains appropriate par levels of office supplies and manages within budget.
• Completes assigned tasks for onboarding of new employees.
• Performs administrative duties.
• Performs other essential job-related functions.
• Performs scheduling tasks.

As part of our commitment to maintaining a safe and healthy workplace, all successful candidates will be required to undergo respiratory fit testing in compliance with occupational health and safety standards.

Skills & Requirements

• H.S. Diploma or Equivalent Required
• 2 Years Administrative/Secretarial Experience, preferably in a Healthcare Environment