Department Assistant

Peyton Resource Group; Fort Worth (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Peyton Resource Group in Fort Worth, TX seeks a meticulous FAE Department Assistant to bolster our Field Applications Engineering team. This role handles administration, training coordination, purchasing, and basic IT support to keep day-to-day operations running smoothly.

You will maintain training records, schedule meetings, track approvals, generate reports, manage laptop inventory, and work with HR/IT on onboarding.

Qualifications

• Associate degree or equivalent in business administration or related field.
• 1–3 years of experience in administrative support, HR support, procurement, operations, or IT helpdesk environments.
• Proficiency with Microsoft 365 apps, including Outlook, Excel, and Word.
• Strong organizational, communication, and multitasking skills.
• Ability to manage confidential information with professionalism and discretion.
• Experience with LMS, ERP, or ticketing systems is a plus.

Responsibilities

• Maintain training records, monitor compliance, and coordinate employee training schedules.
• Schedule meetings, prepare agendas, and distribute meeting notes and action items.
• Support purchasing activities by tracking requests, approvals, purchase orders, and vendor communications.
• Compile departmental metrics and prepare routine reports for leadership.
• Manage laptop inventory and provide basic IT support, including account access and equipment provisioning.
• Coordinate onboarding and offboarding activities with HR and IT.
• Assist with employee communications, announcements, and department updates.
• Maintain accurate records and documentation in accordance with company procedures.
• Partner with HR, IT, procurement, and department leadership to support operational needs.

Skills

Microsoft 365

Excel

Organizational skills

Communication

Discretion

IT Helpdesk exposure

Education

Associate degree

Tools

LMS

ERP

Ticketing systems

Job description

We are seeking a highly organized and detail-oriented FAE Department Assistant to support our Field Applications Engineering (FAE) team. This role provides administrative, reporting, purchasing, training coordination, and basic IT support to help ensure smooth day-to-day operations across the department.

Key Responsibilities

• Maintain training records, monitor compliance, and coordinate employee training schedules.
• Schedule meetings, prepare agendas, and distribute meeting notes and action items.
• Support purchasing activities by tracking requests, approvals, purchase orders, and vendor communications.
• Compile departmental metrics and prepare routine reports for leadership.
• Manage laptop inventory and provide basic IT support, including account access and equipment provisioning.
• Coordinate onboarding and offboarding activities with HR and IT.
• Assist with employee communications, announcements, and department updates.
• Maintain accurate records and documentation in accordance with company procedures.
• Partner with HR, IT, procurement, and department leadership to support operational needs.

Qualifications

• Associate degree or equivalent experience in business administration or a related field preferred.
• 1-3 years of experience in administrative support, HR support, procurement, operations, or IT helpdesk environments.
• Proficiency with Microsoft 365, including Outlook, Excel, and Word.
• Strong organizational, communication, and multitasking skills.
• Ability to manage confidential information with professionalism and discretion.
• Experience with LMS, ERP, or ticketing systems is a plus.

What We're Looking For

• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Excellent customer service and collaboration skills.
• Proactive problem-solving mindset and a willingness to support cross-functional teams.