Junior Administrative Analyst (1820) - Multiple Departments Citywide (C00185)

City and County of San Francisco; San Francisco (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Defined benefit retirement plan

Long-term disability insurance

Generous paid time off

Job summary

The City and County of San Francisco is seeking multiple Junior Administrative Analysts. Candidates will support various departments and engage in analysis related to budget, data, and policy. With opportunities for professional growth, successful applicants will work alongside nearly 40,000 staff in a vibrant city driving innovation and social change.

Ideal candidates will have a baccalaureate degree and possess skills in data analysis, budget management, or grant administration. This role offers excellent city benefits and a chance to directly impact community services.

Qualifications

• Possession of a baccalaureate degree from an accredited college or university.
• Experience in budget analysis, financial analysis, legislative/policy analysis, or data analysis.
• Ability to perform qualitative and quantitative analysis.

Responsibilities

• Assist in the analysis of performance data and develop policy recommendations.
• Develop budget proposals and financial models, track revenues and expenditures.
• Support management of contract processes and ensure compliance with regulations.
• Conduct programmatic and fiscal analysis, and prepare financial reports.

Skills

Data analysis

Budget analysis

Legislative/policy analysis

Contract/grant administration

Education

Baccalaureate degree from an accredited college or university

Tools

PowerBI

Tableau

Job description

Junior Administrative Analyst

This is a citywide exam. This recruitment is open continuously and has no closing date. Are you interested in supporting City departments problem‑solve for homelessness, environmental sustainability, transportation, green spaces, public safety, and other key city services? If you are passionate about making a difference at the local level, are a curious and open thinker, and enjoy analysis, this job may be the right fit. The City and County of San Francisco is looking to hire multiple analysts to be part of the City workforce of nearly 40,000 staff and growing. This is a unique opportunity to get direct insights into how San Francisco's $14 billion budget is used to provide high‑quality services for residents, workers, and visitors. We are looking for candidates with a passion for public service.

San Francisco is a vibrant and dynamic city, on the forefront of economic growth and innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.

In addition to establishing a career with purpose and opportunity for professional growth, the City offers excellent benefits that include: competitive salaries; medical, dental, and vision insurance; defined benefit retirement plan; deferred compensation plan; long‑term disability insurance; life insurance; and a generous paid time off package.

Come explore first‑hand the many opportunities that the City and County of San Francisco has to offer.

Job Description

Junior Administrative Analysts work at many City departments on a wide variety of teams, with essential duties varying depending on whether the role focuses on data, grants, contracting, budget, finance, and/or legislation. Current City policy requires on‑site work with some flexibility for telecommute schedules.

See below for examples of the range of duties by subject matter:

Junior Policy Analysts work in teams to analyze performance data to identify operational challenges and develop policy recommendations as well as assist preparation of materials for publication such as policy memos and hearing materials.

• Key duties include assisting with analysis, building an understanding of department policy priorities and working with elected officials, and keeping track of relevant local, state, and federal legislation and regulations that may impact the department.
• Providing a real‑world example, a Junior Policy Analyst for the Office of the Treasurer & Tax Collector could involve working to improve financial access and inclusion, with a focus on community reinvestment.

Junior Budget Analysts work in teams to develop budget proposals and financial models, track City revenues and expenditures, perform account reconciliation for budget period closing, and present analysis to stakeholders.

• Key duties include reviewing and exporting large datasets into reports, compiling budget requests, preparing budget reports and calendars, responding to budget requests and providing customer‑service and thought partnership to internal and external partners.
• Providing a real‑world example, a Junior Budget Analyst may have the opportunity to learn about the Human Services Agency’s $1 Billion annual budget providing a comprehensive safety net services for individuals, families, and the elderly.

Junior Contracts Analysts work in teams to assist in the management of contract processes for their department throughout the full procurement process. They will collaborate and build relationships with other key departments overseeing contract monitoring and execution.

• Key duties include supporting the facilitation of informal and formal bid processes, reviewing department compliance with new and existing contracts, assisting in the creation of important contract documents, and being a valuable thought partner on contracts to department leadership and City vendors.
• Providing a real‑world example, a Junior Contracts Analyst could assist with procurement and contract administration related to bond programs that fund construction and modernization of San Francisco public schools.

Junior Data Analysts work in teams to support data and programmatic analysis using analytical programs. Using this information, analysts develop findings and actionable recommendations to inform programmatic and policy decisions.

• Key duties include conducting data queries from variety of databases and disparate spreadsheets, then performing data analysis. Additional duties could be creating data visualizations and maps for statutory reports, as well as developing streamlined dashboards using PowerBI, Tableau, or other dashboarding technologies.
• Providing a real‑world example, a Junior Data Analyst might work with the San Francisco Planning Department to update the department’s data inventory and enhance data governance protocols in key areas including housing production, racial and social equity, and COVID‑19 recovery.

Junior Finance Analysts work in teams to assist with fiscal accounting, budget analysis and reporting, billing, revenue collection, and debt management.

• Key duties include analyzing the overall financial condition of a department, interpreting City contracting guidance and informing recommendations, preparing financial statements and reports to various funding agencies throughout the fiscal year, calculating debt capacity and exploring financing alternates, and using City financial systems.
• Providing a real‑world example, a Junior Finance Analyst may work with the Department of Homelessness and Supportive Housing, learning about and providing financial analysis on programs funding robust supporting housing programs to formerly homeless individuals.

Junior Grants Analysts work in teams to assist in analytical work related to grants management and compliance.

• Key duties include reviewing and analyzing internal and external budget requests, learning about grant policies and compliance standards of different grantors, assisting with application and reporting processes for grant opportunities with department program staff.
• Providing a real‑world example, a Junior Grants Analyst might assist the San Francisco Planning Department in writing grants to bring in critical funding towards the growth and development of San Francisco.

Please note that incumbents in this classification may be required to perform the full range of duties as listed in the class specification.

Qualifications

Education: Possession of a baccalaureate degree from an accredited college or university

Substitution: May substitute up to 2 years of the required education with qualifying full‑time, professional‑level experience in budget analysis, financial analysis and reporting, legislative/policy analysis, data analysis, or contract/grant administration. One year (2,000 hours) of qualifying experience will be considered equivalent to 30 semester/45 quarter units

Note: Candidates who are projected to graduate with a baccalaureate degree from an accredited college or university within six months of their application submission will be invited to participate in the recruitment process. Candidates in this situation who successfully pass the examination will be placed on the eligible list, and may participate in the final selection process. Such candidates may be given an offer of employment contingent upon submitting documentation of a degree prior to appointment.