Department Administrator

Agupdate; Buffalo, Northern (NY, KY); Hybrid; USD 57,000 - 60,000; Full time

Job summary

The University at Buffalo’s Division of Student Life seeks a Department Administrator to serve as the primary business administrator for assigned departments, providing strategic financial, HR, compliance, and administrative support to directors and senior leaders.

Responsibilities include frontline operational support, budgeting guidance, procurement, contracts, and liaison with Student Life Finance, HR, and other offices to ensure policies and best practices are followed.

Qualifications

• Bachelor's degree and at least 2 years of experience in business administration, finance, HR, or related field.
• Experience with budget administration, financial management, procurement, contracts, or HR processes.
• Proficiency with Microsoft 365 applications, including Excel.

Responsibilities

• Serve as the first line of support for departmental business operations.
• Work to identify, resolve, and prevent issues related to finance, procurement, contracts, HR, and compliance.
• Act as the primary liaison between department leadership and central offices (Finance, HR, Procurement).
• Provide guidance on budget administration, workforce planning, recruitment activities, contracts, procurement, and administrative processes in line with university policy.

Skills

Microsoft Excel

Analytical thinking

Organizational skills

Problem solving

Education

Bachelor's degree

Master's degree

Tools

Microsoft 365

Job description

Department Administrator

Position Information

Position Title: Department Administrator

Department: Student Life

Job Type: Full-Time

Posting Link: https://www.ubjobs.buffalo.edu/postings/63610

Posting Detail Information

Position Summary

The Division of Student Life is seeking a Department Administrator, a highly visible staff member who will serve as the primary business administrator for assigned Student Life departments and provide strategic financial, human resources, compliance, and administrative support to department directors and senior leaders.

• Serve as the first line of support for departmental business operations
• Work proactively to identify, resolve, and prevent issues related to financial administration, procurement, contracts, human resources, and business compliance
• Function as the primary liaison between departmental leadership, Student Life Finance, Student Life Human Resources, Procurement, and other institutional administrative offices
• Provide guidance regarding budget administration, financial compliance, workforce planning, recruitment activities, contracts, procurement, and administrative processes while ensuring consistency with university policies, procedures, and best practices

Our team recognizes the advantages diverse perspectives and backgrounds bring to the workplace. We are particularly interested in candidates who share this value and will work to achieve the university's goals of inclusive excellence.

About Student Life

Student Life is dedicated to creating a student-centered environment that fosters engagement, well-being, and success. Guided by four strategic priorities—student engagement, health and wellness, personalized support, and advancing diversity, equity, inclusion, and justice, we provide transformative experiences that empower students to grow, lead, and thrive. As a member of Student Life, you'll join a team of passionate professionals united by shared values and a commitment to student success. We think big, act boldly, and pursue excellence with purpose. Together, we build inclusive communities, champion discovery, and celebrate the achievements that shape the UB experience.

Learn more:

Our benefits, where we prioritize your well-being and success to enhance every aspect of your life. Being a part of the University at Buffalo community

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• Bachelor's degree from an accredited institution with a minimum of 2 years of experience; or Master's degree or professional certification
• A minimum of two years of progressively responsible experience in business administration, finance, human resources, higher education administration, or a related field
• Experience with budget administration, financial management, procurement, contracts, or human resources processes
• Demonstrated analytical, organizational, and problem-solving skills
• Proficiency with Microsoft 365 applications, including Excel

Preferred Qualifications

• Experience working in higher education
• Experience supporting multiple departments or organizational units
• Experience with SUNY, State, DIFR, IFR, Research Foundation, and University at Buffalo Foundation funding environments
• Experience with budget planning, financial reporting, procurement, and workforce planning
• Experience interpreting policies, procedures, and compliance requirements
• Experience coordinating projects and administrative initiatives

Salary Range

$57,151 - $60,000

Is a background check required for this posting?

Yes

Contact Information

Contact's Name: Jillian Battaglia

Contact's Pronouns:

Contact's Title: Assistant Director of Human Resources

Contact's Email: [e-mail]

Contact's Phone: [phone]

Posting Dates

Posted: 07/29/2026

Deadline for Applicants:

Date to be filled: 10/22/2026