Department Administrator

University at Buffalo; Buffalo (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

University at Buffalo seeks a Department Administrator to provide strategic administrative support to the Department of Pharmaceutical Sciences. The role partners with the chair to maximize effectiveness and oversees budgeting, reporting, recruitment, and student services.

The position manages day-to-day operations, onboarding and enrollment, tuition remission, and academic monitoring, while supervising staff and coordinating reporting systems to ensure compliance and efficiency across the

Qualifications

• Self-directed professional who partners with the chair to maximize department effectiveness.
• Experience coordinating calendars and annual faculty reviews.
• Experience with budgeting, financial reporting, and compliance.

Responsibilities

• Provide direct administrative support to the Department Chair including strategic planning and calendar coordination.
• Oversee department operations, advising the chair on personnel and processes.
• Manage graduate program operations: onboarding, enrollment, tuition remission, appointments, and academic monitoring.
• Coordinate with SPPS Dean's Office on resource planning, financial reporting, and policy implementation.
• Supervise department staff, work study students, and student assistants.

Skills

Strategic planning

Calendar management

Budgeting

Staff supervision

Communication skills

Recruitment

Job description

The Department Administrator will serve as strategic administrative support to the Department of Pharmaceutical Sciences facilitating and executing the various administrative duties of the Department. The Department Administrator should be a self-directed professional who serves as a strategic partner to the chair performing tasks and responsibilities aimed at maximizing the effectiveness of the chair and operations of the department.

The Department Administrator will be engaged in all aspects of the department including recruitment, budgeting and reporting, student services and supervision.

Specific Duties Include, But Are Not Limited To

• Provide direct administrative support to the Department Chair including but not limited to assistance with strategic planning, calendar support and coordination of annual faculty review process.
• Administrative oversight of department operations includes serving as an advisor and confidant to the chair on matters related to department operations.
• Manage day-to-day operations of the pharmaceutical sciences graduate programs including onboarding, enrollment, tuition remission, appointment, academic monitoring, and coordinating services. General office management includes coordinating and executing day-to-day operations of the department, providing supervision of department staff, and setting up systems that result in clear reporting, consistent and responsible management, with an overall focus on compliance.
• The Department Administrator works closely with the SPPS Dean's Office, particularly in matters related to resource planning including financial reporting and projections, budget development, personnel and developing and implementing school and university policies and procedures.
• Provide supervisory oversight to department staff members, work study students, and student assistants.

Successful candidate must be able to collaborate with and support multiple members of a diverse school and university community, participating wherever necessary to ensure smooth and efficient operations, as well as continuously analyzing the work and identifying areas for improvement. They must be able to multitask across strategic project areas, ensure consistent follow-up and follow-through and have excellent communication skills.

Learn More

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.