Department Administrative Assistant (Semiconductor & Engineering

ACL Digital; San Diego (CA); On-site; USD 30,000 - 42,000; Full time

Job summary

ACL Digital in San Diego seeks a highly organized Department Support Assistant (Intermediate) to provide administrative and operational support to a fast-paced team on the campus. This role manages complex calendar scheduling, travel arrangements, expense processing, and event logistics in a dynamic environment.

You will coordinate meetings, arrange domestic and international travel, process expenses in Concur, support events, and liaise with leadership.

Qualifications

• High School Diploma or equivalent required.
• 2+ years of administrative, executive support, or department support experience in a corporate or fast-paced setting.
• Hands-on travel management experience coordinating domestic and international corporate travel.
• Proficiency in Microsoft Outlook (advanced calendar management) and Office 365; Concur experience preferred.

Responsibilities

• Calendar & meeting management: coordinate complex Outlook calendars and arrange meetings.
• Travel coordination: arrange domestic and international travel according to policies.
• Expense reporting: prepare, submit, and reconcile monthly expense reports using Concur.
• Event & department support: organize team events, manage records and office supplies.
• Stakeholder communication: serve as a professional contact for internal and external leaders.
• Local errands: occasionally use personal vehicle for department errands.

Skills

Calendar management

Travel coordination

Expense reporting

Stakeholder communication

Education

High School Diploma

Tools

Microsoft Outlook

Office 365

Concur

Job description

Job Title: Department Support Assistant (Intermediate)

Pay Rate: $26 / hr (W2 Non-Exempt)

Duration: (6 Months, Contract, 40 hrs/wk)

Position Summary

Seeking a highly organized, proactive Department Support Assistant to provide administrative and operational support to a fast-paced team at San Diego campus. This critical role manages complex calendar scheduling, high-volume travel arrangements, expense processing, and event logistics in a dynamic environment.

Key Responsibilities

• Calendar & Meeting Management: Coordinate and adjust complex Microsoft Outlook calendars, resolve scheduling conflicts, and manage end-to-end meeting logistics (conference rooms, Teams links, agendas).
• Travel Coordination: Arrange domestic and international travel itineraries (flights, hotels, ground transport) in alignment with corporate policies, ensuring fast turnaround on changes.
• Expense Reporting: Prepare, submit, and reconcile monthly expense reports and invoices accurately using Concur.
• Event & Department Support: Organize team off-sites, leadership meetings, catering, and venue arrangements; maintain department records and manage office supply inventories.
• Stakeholder Communication: Serve as a professional point of contact for internal/external leaders, drafting clear event correspondence and executive invitations.
• Local Errands: Occasionally utilize personal vehicle for local department errands (e.g., picking up team lunches or specific supplies).

Required Qualifications

• Education: High School Diploma or equivalent required.
• Experience: 2+ years of administrative, executive support, or department support experience in a corporate or fast-paced setting.
• Travel Management: Hands-on experience coordinating high-volume domestic/international corporate travel.
• Technical Skills: Proficiency in Microsoft Outlook (advanced calendar management) and Office 365 suite; experience with Concur is strongly preferred.
• Logistics: Must possess a valid driver’s license and personal vehicle for occasional local errands.