Department Admin & Operations Coordinator

University of Illinois at Urbana-Champaign; Urbana (IL); On-site; USD 55,000 - 60,000; Full time

Job summary

The Office Administrator at Carle Illinois College of Medicine provides administrative and operational support to faculty, staff, and leadership within one or more academic departments. This role serves as primary administrative support for assigned Department Head(s) and as a key liaison between departments and other college units.

The position requires coordinating calendars and meetings, managing travel and conference details, maintaining communications, and supporting compliance and policy

Qualifications

• High school diploma or equivalent.
• Four (4) years (48 months) of work experience comparable to the third level of this series.
• Two (2) years (24 months) of work experience comparable to the fourth level of this series.

Responsibilities

• Provide administrative support to the Department Head.
• Support department projects and initiatives under administrative direction.
• Manage complex workflows with discretion and confidentiality; prioritize activities.
• Prepare correspondence reflecting subject matter knowledge and college standards; respond for College Leadership when needed.
• Handle confidential information; research and develop presentations; maintain confidential records.
• Serve as a liaison between the Department Head, faculty, staff, students, and the campus.

Skills

Microsoft Office

Microsoft Outlook

Job description

The Office Administrator at Carle Illinois College of Medicine provides administrative and operational support to faculty, staff, and leadership within one or more academic departments. This role serves as primary administrative support for assigned Department Head(s) and as a key liaison between departments and other college units.

The position requires coordinating calendars and meetings, managing travel and conference details, maintaining communications, and supporting compliance and policy