Dental Scheduling Coordinator

Neighborhood Dental; Gretna (NE); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

$22.00–$26.00 per hour

401(k) with employer match

FREE dental coverage

UMR health insurance

PTO

Paid holidays off

Vision insurance options

Uniform reimbursement

Aflac options

Full-time and part-time opportunities

Job summary

Neighborhood Dental in Gretna, NE is seeking a Scheduling Coordinator / Patient Experience Expert to join our front office team. You’ll manage provider schedules, answer calls, book appointments, and ensure every patient leaves with a positive experience.

You’ll need at least 1 year in a dental front office and 2 years in customer service, plus strong communication and organizational skills. We value teamwork and a friendly, professional demeanor.

Qualifications

• At least 1 year of dental front office experience.
• At least 2 years of customer service experience.
• Healthcare environment experience is a plus.
• Comfortable managing multi-line phone systems.
• Knowledge of dental terminology.
• Dentrix Ascend experience preferred.
• Strong communication and organizational skills.
• Ability to multitask and prioritize in a busy environment.

Responsibilities

• Manage and coordinate multiple provider schedules in a busy dental office.
• Provide friendly, professional, and outstanding customer service to every patient.
• Create a welcoming and positive environment for patients and team members.
• Monitor the daily schedule to help providers meet their goals.
• Follow established patient follow-up procedures and answer inquiries.
• Schedule checkups, dental treatment, and follow-up appointments.
• Verify pre-medications when needed and check patients in/out.
• Maintain accurate patient records and insurance information.

Skills

Customer service

Phone system

Dental terminology

Team player

Organizational skills

Tools

Dentrix Ascend

Job description

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Scheduling Coordinator / Patient Experience Expert – Gretna, NE

Neighborhood Dental in Gretna, NE is growing, and we’re looking for an amazing addition to our team!

Are you friendly, outgoing, organized, and passionate about helping people? Do you enjoy creating a positive experience for patients while working as part of a supportive team?

We’re looking for a Scheduling Coordinator / Patient Experience Expert who brings a great attitude, excellent customer service skills, and the ability to stay organized in a fast-paced dental office.

The ideal candidate is a team player who is self-motivated, hardworking, eager to learn, and able to confidently juggle multiple priorities. If you can multitask like a ninja while keeping patients feeling welcomed and cared for, we’d love to meet you!

What You’ll Do:

As a key member of our front office team, you’ll help ensure our patients have an exceptional experience from the moment they contact us through their visit and follow-up.

Your responsibilities could include:

• Managing and coordinating multiple provider schedules in a busy dental office
• Providing friendly, professional, and outstanding customer service to every patient
• Creating a welcoming and positive environment for patients and team members
• Monitoring the daily schedule to help providers meet their goals
• Ensuring the team follows established patient follow-up procedures
• Answering incoming calls and helping patients with their needs
• Making outgoing calls, emails, and text messages regarding appointments
• Scheduling checkups, dental treatment, and follow-up appointments
• Monitoring and responding to office voicemails, emails, and text messages
• Responding to online appointment requests and social media inquiries
• Confirming patient appointments
• Verifying pre-medications when needed
• Checking patients in and out
• Collecting and accurately entering patient payments
• Keeping patient records current, including contact information and insurance
• Scanning identification, insurance cards, and required paperwork
• Helping patients schedule appointments with specialists when needed
• Creating and submitting accurate dental insurance claims
• Verifying dental insurance benefits and updating insurance plan information
• Maintaining accurate reports and completing data entry
• Following HIPAA requirements and maintaining patient confidentiality
• Helping train and encourage new team members
• Working with other team members to continually improve the patient experience and office processes
• Participating in regularly scheduled department meetings
• Keeping patient common areas clean, organized, and welcoming

What We’re Looking For:

Required or preferred experience includes:

• At least 1 year of dental front office experience
• At least 2 years of customer service experience
• Experience working in a healthcare-related environment is a plus
• Comfortable managing multi-line phone systems
• Knowledge of dental terminology
• Experience with Dentrix Ascend is preferred
• Strong communication and organizational skills
• Ability to multitask and prioritize in a busy environment
• Positive attitude and professional demeanor
• Dependable, hardworking, and willing to learn
• A genuine desire to help patients
• Ability to work effectively as part of a team

Why Join Neighborhood Dental?

We believe our team members deserve to be supported and appreciated. Our benefits include:

• $22.00–$26.00 per hour, depending on experience
• 401(k) with employer match
• FREE dental coverage
• UMR health insurance
• Paid Time Off (PTO)
• Paid holidays off
• Vision insurance options
• Uniform reimbursement
• Aflac options
• Full-time and part-time opportunities available

Schedule

Full-Time:

• Monday–Thursday: 8:00 AM–5:00 PM
• Friday: 8:00 AM–2:00 PM
• Location: Neighborhood Dental – Gretna, NE

Part-time candidates will also be considered.

A Few Questions for Applicants

As part of the application process, you’ll be asked:

• How many years of customer service experience do you have in a healthcare-related field?
• How many years of dental experience do you have?
• What is the highest level of education you have completed?
• Are you willing to undergo a background check in accordance with applicable local laws and regulations?

Ready to Join Our Team?

If you’re organized, personable, dependable, and passionate about creating a great patient experience, we’d love to hear from you!

Come be part of a team that works together, supports one another, and makes a difference in the lives of our patients every day!