Dental Office Operations Lead

Gilder Search Group; Madison (WI); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Gilder Search Group is recruiting an experienced Office Manager for a private dental practice in Madison, WI. You will lead the front office and support the team to deliver an outstanding patient experience. Responsibilities include managing scheduling, financials, payroll support, HR tasks, HIPAA compliance, and vendor relations.

You will mentor staff, run daily huddles, and ensure smooth operations. This full-time, on-site role offers a collaborative culture and opportunities to shape a

Qualifications

• Experience in office management in dental/medical settings.
• Strong organizational and multitasking abilities.
• Comfort with basic financial tasks (deposits, invoicing, payroll support).
• Professional communication with patients and staff.
• Team-first mindset and leadership.

Responsibilities

• Lead and coach front office and administrative staff.
• Manage scheduling to keep calendars full and appointments running smoothly.
• Oversee daily financials, deposits, billing, and collections.
• Ensure HIPAA compliance and coordinate office operations.

Skills

Organizational skills

Team leadership

Front office management

Customer service

Job description

Gilder Search Group is recruiting an experienced Office Manager for a private dental practice in Madison, WI. You will lead the front office and support the team to deliver an outstanding patient experience. Responsibilities include managing scheduling, financials, payroll support, HR tasks, HIPAA compliance, and vendor relations.

You will mentor staff, run daily huddles, and ensure smooth operations. This full-time, on-site role offers a collaborative culture and opportunities to shape a