Dental Office Manager - PRIVATE PRACTICE

MIRROR IMAGE DENTAL LLC; Phoenix (AZ); On-site; USD 37,000 - 45,000; Full time

Job summary

Mirror Image Dental LLC in Phoenix, AZ is seeking an Office Manager to oversee the general administrative functions of the practice and support day-to-day operations.

The role includes ordering supplies, organizing events, coordinating travel, and managing the office budget, with emphasis on strong communication and Spanish bilingual abilities.

The position is full-time with traditional hours; compensation ranges from $27–$33 per hour depending on production and experience.

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• Three years of office management experience.
• Excellent communication skills; Spanish bilingual preferred.

Responsibilities

• Oversee supplies: order and maintain office materials.
• Coordinate events, meetings and onboarding for new staff.
• Supervise administrative team and manage file systems and records.
• Arrange travel and accommodations; answer phones and sort mail.
• Ensure OSHA, HIPAA and related compliance with doctor support.

Skills

Office management

Communication skills

Spanish bilingual

Budgeting

Education

High school diploma

Associate degree preferred

Tools

MS Office

Records management

Job description

Mirror Image Dental is looking for an Office Manager to join our team! The Office Manager is responsible for overseeing the general administrative functions of the office. Check out our website and Instagram page for an inside look into what could be your new office / dental home!

Website: https://www.mirrorimagedental.com/ Instagram handle: mirrorimage.dental

Responsibilities

• Supplies – Order and maintain all office-related supplies, including furniture, letterhead and new supplies as needed. Deliver or order food or drinks as needed for events.
• Manage – Organize company events, meetings, and conferences. Supervise, monitor and delegate work to administrative staff as needed. Create a system for the team to be able to locate and review any files or records. Organize onboarding programs for new employees. Create and maintain the office budget.
• Coordination – Arrange and book travel and accommodations. Respond to correspondence, complaints and inquiries. Provide backup support to other administrative staff as needed including answering phones, sorting and distributing mail, and preparing documents.
• Insurance – Clear understanding of dental insurance, coverage, and communication with insurance providers. Must be strong and independent in this role, as we will have others relying on you for support and/or training (treatment coordinator).
• Compliance – Oversee and ensure office compliance with OSHA, HIPPA, and other dental related bodies (with Doctor assistance). Monitoring must be done daily and recorded in specified logs / binders.

Requirements

• A high school diploma or equivalent is required; Associate degree preferred
• Three years of previous office management experience
• Superb communication skills (Spanish bilingual preferred)

Pay range offered

Pay range offered is $27-33 per hour, full time (40 hour) position. Option to increase to salary possible depending on production and flow of startup.

Office schedule

• Mon - Thur: 8am to 5pm
• Fri: 8am to 2pm
• Morning huddle help every day at 7:40am.

About Mirror Image Dental

The practice is founded by Dr. Shane and Shawn Maule, twin brothers from the Scottsdale. Our practice looks to treat the needs of the community, namely families. However, Doctors Maule have extensive continued education from the Kois Center in Seattle, Washington. They look to bring the latest in science and esthetics to their patients. For those candidates that are a good fit, we hope to create careers rather than just positions / jobs. As we work to build our practice during these early months , compensation will remain within the range listed. However, compensation can certainly increase as patient flow and clinic revenue rise. We look forward to your application and the chance to meet you in person!