Dental Office Manager Assistant

NÜVA Smile; New Jersey; On-site; USD 40,000 - 60,000; Full time

Job summary

NÜVA Smile is seeking an Assistant Office Manager to oversee administrative duties and maintain a productive work environment. This role involves ensuring smooth office operations, managing communications, and providing support to staff. Join a recognized group and benefit from comprehensive employment perks including health insurance, PTO, and 401(K).

Benefits

Health Insurance

Bonus Pay

PTO

Paid Holidays

401(K)

Qualifications

• Minimum 1 year experience in a supervisory front desk position.
• Knowledge of office management responsibilities and procedures.
• Dental office management experience preferred.

Responsibilities

• Serve as the point person for office manager duties.
• Organize office operations and procedures.
• Manage office budget and vendor contracts.

Skills

Time Management

Attention to Detail

Problem Solving

Communication

Organizational Skills

Education

High School Degree

Tools

MS Office

Email Scheduler

Job description

Come join one of the "Top 10 Emerging Groups to Watch", as voted by Group Dentistry Now! We are looking for an Assistant Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Ultimately, the Assistant Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Benefits for Full Time Employment:
Health Insurance, Bonus Pay, PTO, Paid Holidays, 401(K) and more!

Responsibilities

• Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office General and Administrative budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

Skills

• Minimum 1 Year Proven experience as an in a supervisory front desk position.
• Dental Office Management experience preferred
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree
• Salary is commensurate with experience