Dental Office Manager

NÜVA Smile; Ridgefield (NJ); On-site; USD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking a dedicated Office Manager to enhance organizational effectiveness and ensure smooth office operations. This role involves coordinating administrative duties, managing office supplies, and liaising with various departments to improve company procedures. The ideal candidate will have a strong background in office management, excellent communication skills, and the ability to thrive in a fast-paced environment. Join a team that values a pleasant work atmosphere and offers comprehensive benefits, including health insurance and paid time off, making it a perfect opportunity for those looking to grow in their careers.

Benefits

Health Insurance

Bonus Pay

Paid Time Off (PTO)

Paid Holidays

401(K)

Qualifications

• Minimum 2 years experience as an Office Manager or Administrative Assistant.
• Knowledge of office systems and procedures is essential.
• Bilingual in Spanish and English preferred.

Responsibilities

• Serve as the point person for office management duties.
• Schedule meetings and maintain office operations.
• Assist in onboarding new hires and address employee queries.

Skills

Office Management

Dental Office Management

MS Office Proficiency

Time Management

Attention to Detail

Communication Skills

Organizational Skills

Bilingual (Spanish and English)

Education

High School Degree

Tools

Email Scheduler

Boomerang

Fax Machines

Printers

Job description

Come join one of the "Top 10 Emerging Groups to Watch", as voted by Group Dentistry Now! We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. Ultimately, the Office Manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.

Benefits for Full Time Employment: Health Insurance, Bonus Pay, PTO, Paid Holidays, 401(K), and more!

Responsibilities

• Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Liaise with the HR department
• Maintain office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage office General and Administrative budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees’ queries regarding office management issues (e.g., stationery, hardware, travel arrangements)
• Liaise with facility management vendors, including cleaning, catering, and security services

Skills

• Minimum 2 years proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
• Dental Office Management experience preferred
• Knowledge of office administrator responsibilities, systems, and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands-on experience with office machines (e.g., fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree
• Bilingual in Spanish and English preferred
• Salary is commensurate with experience; Range $25-30
• This position is for our Ridgefield Park, NJ office.