Dental Office Manager

btyDENTAL WA Group; Bellevue (WA); On-site; USD 91,693,000 - 114,616,000; Full time

Benefits offered by this job

In house Dental Benefits

Health Benefits

Paid Sick Time

Paid Time Off

Job summary

btyDENTAL WA Group is seeking an experienced Dental Office Manager to organize and coordinate administration duties at our Bellevue, WA location. The role focuses on scheduling, invoicing, budgeting, and maintaining a smooth office flow in a fast-paced dental practice.

The ideal candidate brings proven office management experience, strong MS Office skills, and a proactive approach to improving procedures and day-to-day operations.

Qualifications

• Proven experience as an Office manager, Front office manager, or Administrative assistant
• Knowledge of office administrator responsibilities, systems, and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands-on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Responsibilities

• Serve as the point person for practice manager duties including appointments, bank & office ledger, AP/AR, staff management, time and attendance, order supplies, facilitating meetings, office reputational management
• Organize and manage office flow
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Ensure that all items are invoiced and paid on time
• Manage office General and Administrative budget, ensure accurate and timely reporting
• Address employees query regarding office management issues

Skills

Office management

MS Excel

MS Outlook

Time management

Communication skills

Organization

Attention to detail

Education

High School diploma

Administrative assistant certification (bonus)

Tools

Office equipment

Job description

Dental Office Manager (Full-Time)

Location: Bellevue, Washington

Pay: $32–$40 per hour (based on experiences)

Job description

We are looking for a Dental Office Manager to organize and coordinate administration duties and Practice procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. Practice manager duties and responsibilities include scheduling appointments, making office supplies arrangements, greeting patients, and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

• Serve as the point person for practice manager duties including appointments, bank & office ledger, AP/AR, staff management, time and attendance, order supplies, facilitating meetings, office reputational management.
• Organize and manage office flow.
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Ensure that all items are invoiced and paid on time
• Manage office General and Administrative budget, ensure accurate and timely reporting
• Address employees query regarding office management issues

Qualifications & Skills

• Proven experience as an Office manager, Front office manager, or Administrative assistant
• Knowledge of office administrator responsibilities, systems, and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands-on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type

• Full-time

Benefits

• In house Dental Benefits
• Health Benefits
• Paid Sick Time
• Paid Time Off