Dental Office Front Desk Administrator

OrthoDent; Luling (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

OrthoDent in Luling, TX is seeking a friendly, detail-oriented Front Desk Administrator to join our upbeat dental office. You will manage patient scheduling, check in/out, handle payments, and support clinical staff to keep patient flow smooth.

Experience preferred but we will train the right candidate; you should be comfortable with dental software, HIPAA compliance, and using Microsoft Office to maintain accurate records.

Qualifications

• Experience preferred but will train the right candidate.
• Ability to manage busy front-desk and patient flow.
• Familiarity with HIPAA privacy rules and patient confidentiality.

Responsibilities

• Provides outstanding customer service with patients as priority.
• Acts as liaison between new patients and the office.
• Explains financial options to patients and families.
• Greets patients and assists in patient flow.
• Handles check-in/out and verifies patient information.
• Schedules follow-up appointments and communicates next steps.
• Maintains HIPAA compliance and protects patient data.
• Uses dental software and MS Office for record-keeping and billing.

Skills

Customer service

Communication

Team coordination

HIPAA compliance

Scheduling

Tools

Dental software

HRIS

Microsoft Office

Job description

Location: Luling, TX

Job Id:141

# of Openings:1

An upbeat general dental office in Luling is looking for a front desk administrator. Experience preferred but will train the right candidate.

Essential Functions:

• Provides outstanding customer service with patient as #1 priority; partnering with staff, timely and successfully resolves patient complaints, concerns and questions.
• Acts as the liaison between the new patient and the office
• Explains financial options to patients and family members so as to facilitate an understanding of the patient's’ obligations
• Opens and/or closes office according to office policy
• Checks the daily schedule for accuracy
• Greets and welcomes patients and visitors; assists in helping clinical staff with patient flow such that there is minimal patient waiting time
• Answers and responds to telephone calls with professionalism and according to office policy; responds to voice mail messages professionally and timely
• Checks in patients according to office policy, verifying and updating patient information
• Makes follow up patient appointments as needed; confirms the next appointments according to patient preferences and office policy while scheduling for most efficient use of Doctor and staff time
• Follows HIPAA protocol in protecting patient private information
• Uses best efforts to fill in cancellation and no-show appointment times
• Effectively understands and utilizes company dental software, HRIS, applicable Microsoft Suite applications and other internet vehicles as necessary
• Understands company’s timekeeping system and enters hours worked and PTO appropriately and timely; gains pre-approval from Office Manager for overtime; notifies Office Manager immediately if discrepancy in hours paid through payroll
• Completes continuing education as necessary
• Collects payment from patients at the time of treatment
• Prepares financial treatment plans and presents plan options to patient at end of their appointment
• Travels as necessary for business related functions and training
• May check validity of debit balance accounts
• Verifies patient insurance plans
• Manages the status of accounts and balances and identifies inconsistencies
• Follows up by phone, email and letters with patients on outstanding balances in tactful but diplomatic manner

Nonessential Functions:

• Performs additional tasks as necessary or assigned to achieve office/company goals.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed for this position. This is not an exhaustive list of all duties and responsibilities. The company reserves the right to amend and change responsibilities to meet business needs.