Dental Hygiene Clinic Admin Specialist

Murray-State-University; Murray (KY); On-site; USD 21,000 - 23,000; Full time

Job summary

Murray State University in Murray, KY, seeks a Dental Hygiene Administrative Specialist to provide administrative, financial, and operational support for the Dental Hygiene Program and patient clinic.

The role coordinates daily clinic operations, manages patient scheduling and records, supervises front office staff, maintains inventory, processes financial transactions, and ensures HIPAA compliance while delivering excellent customer service to patients and students.

Qualifications

• Two years of college.
• Four years of upper-level office experience in a business, government, or industrial setting.
• Excellent communication and interpersonal skills.
• Keyboarding, filing, MS Office Suite programs; bookkeeping may be required.
• Excellent decision-making skills, problem solving and organizational skills.
• Ability to multitask.

Responsibilities

• Coordinate all front office operations for the Dental Hygiene Clinic
• Create and maintain confidential patient and student records in accordance with university and regulatory requirements.
• Obtain dental radiographs, medical clearances, referrals, and other documentation from healthcare providers.
• Maintain patient recall systems and generate recall lists for student scheduling.
• Develop and maintain a patient classification system to ensure equitable patient distribution among students.
• Assist students in identifying, recruiting, and scheduling patients needed to meet clinical competencies.
• Supervise and train student workers assigned to reception during clinic sessions.
• Maintain financial records, balance daily clinic financial transactions, reconcile purchasing card transactions, invoices, and vendor charges.
• Manage inventory of office supplies, educational and patient care supplies, and dental, clinical, laboratory supplies.
• Process requisitions and special purchase requests for faculty and instructors.
• Arrange delivery of medical gases, including nitrous oxide and oxygen.
• Process dosimetry services for faculty, staff, and students.
• Ensure clinic documentation complies with applicable university, state, and federal regulations.
• Manage retention and destruction of patient records in accordance with record retention policies.
• Maintain confidentiality of patient health information in compliance with HIPAA requirements.
• Enter clinic schedules and student assignments into the dental clinic management software
• Create and maintain user accounts and passwords within the clinic software system.
• Maintain active and inactive patient records.
• Proctor examinations as requested by faculty.
• Support program outreach and recruitment activities.
• Other duties as assigned.

Skills

Attention to detail

Multitasking

Customer service

Communication skills

Time management

Education

Two years of college

Bachelor’s Degree in business or healthcare administration preferred

Tools

MS Office

Job description

Murray State University in Murray, KY, seeks a Dental Hygiene Administrative Specialist to provide administrative, financial, and operational support for the Dental Hygiene Program and patient clinic.

The role coordinates daily clinic operations, manages patient scheduling and records, supervises front office staff, maintains inventory, processes financial transactions, and ensures HIPAA compliance while delivering excellent customer service to patients and students.