Dental Clinical Coordinator

Wheatland Sleep; Naperville (IL); Hybrid; USD 34,000 - 41,000; Full time

Job summary

Wheatland Sleep is seeking a Dental Clinical Coordinator in Naperville, IL to coordinate patient care, schedules, and communication among dentists, hygienists, and admin staff. This role supports efficient, patient-centered clinical operations.

Responsibilities include maintaining accurate clinical documentation, ensuring HIPAA compliance, and contributing to quality improvement initiatives to enhance patient outcomes and safety.

Qualifications

• Associate degree or higher in dental field.
• At least 3 years of experience in a dental clinical environment with coordination/administrative duties.
• Strong knowledge of dental terminology, clinical procedures, and infection control standards.
• Proficiency with electronic health records (EHR) systems and dental practice management software.
• Excellent organizational, communication, and interpersonal skills.

Responsibilities

• Coordinate daily clinical operations including scheduling and treatment planning.
• Serve as liaison between dentists, hygienists, assistants, and admin staff.
• Monitor infection control, safety standards, and regulatory compliance.
• Manage patient records and HIPAA-compliant documentation.
• Assist in training and onboarding new clinical staff.
• Educate patients on treatment plans and oral hygiene.
• Participate in quality assurance and improvement projects.

Skills

Organizational skills

Communication skills

Interpersonal skills

Infection control knowledge

Problem-solving

Education

Associate degree or higher in dental field

Tools

EHR systems

Dental practice management software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Dental Clinical Coordinator

Full Time Clerical Naperville, IL, US

30+ days ago Requisition ID: 2446

Salary Range: $25.00 To $30.00 Hourly

About the Role:

The Dental Clinical Coordinator plays a pivotal role in ensuring the smooth operation and high-quality delivery of dental clinical services within a healthcare setting. This position is responsible for coordinating patient care activities, managing clinical schedules, and facilitating communication between dental professionals, patients, and administrative staff. The coordinator ensures compliance with healthcare regulations and dental practice standards while optimizing clinical workflows to enhance patient experience and treatment outcomes. By overseeing clinical documentation and assisting in quality improvement initiatives, the role supports both clinical staff and organizational goals. Ultimately, the Dental Clinical Coordinator contributes to creating an efficient, patient-centered environment that promotes oral health and safety.

Minimum Qualifications:

• Associate degree or higher in Dental Hygiene, Dental Assisting, Healthcare Administration, or a related field.
• Minimum of 3 years of experience working in a dental clinical environment with exposure to clinical coordination or administrative duties.
• Strong knowledge of dental terminology, clinical procedures, and infection control standards.
• Proficiency with electronic health records (EHR) systems and dental practice management software.
• Excellent organizational, communication, and interpersonal skills.

Preferred Qualifications:

• Certification in Dental Practice Management or Clinical Coordination.
• Experience with quality improvement methodologies and regulatory compliance audits.
• Familiarity with insurance billing processes and patient financial counseling.
• Bilingual abilities to support diverse patient populations.
• Coronal Polish and Nitrous Certified.

Responsibilities:

• Coordinate daily clinical operations including patient scheduling, treatment planning, and resource allocation to maximize efficiency and patient satisfaction.
• Serve as a liaison between dentists, hygienists, assistants, and administrative personnel to ensure seamless communication and collaboration.
• Monitor compliance with infection control protocols, safety standards, and regulatory requirements within the dental clinic.
• Manage patient records and clinical documentation accurately, ensuring confidentiality and adherence to HIPAA regulations.
• Assist in training and onboarding new clinical staff, and support ongoing professional development initiatives.
• Facilitate patient education by providing information on treatment plans, oral hygiene practices, and follow-up care instructions.
• Participate in quality assurance and improvement projects to enhance clinical outcomes and operational effectiveness.

Skills:

The Dental Clinical Coordinator utilizes strong organizational skills daily to manage complex scheduling and coordinate multiple clinical activities efficiently. Effective communication skills are essential for liaising between clinical staff and patients, ensuring clarity and understanding in treatment plans and care instructions. Proficiency with dental software and electronic health records enables accurate documentation and streamlined administrative processes. Knowledge of infection control and regulatory standards is applied consistently to maintain a safe clinical environment. Additionally, problem-solving and leadership skills support the coordinator in addressing operational challenges and fostering a collaborative team atmosphere.