Dental Clinic Operations Coordinator

University of the Pacific; Stockton (CA); On-site; USD 26,000 - 33,000; Full time

Job summary

University of the Pacific seeks a Clinic Administrative Coordinator to support clinic operations under the Clinic Manager, serving as the primary administrative contact for the ADD and a key liaison between Department Chairs. The role includes coordinating rotations, preparing reports, and managing schedules and communications within the Dugoni School of Dentistry.

The ideal candidate will have 3+ years of administrative support experience, strong MS Office skills, and a commitment to

Qualifications

• High School Diploma or GED required.
• Three (3) years of administrative support experience.
• Principles of business letter and report writing.
• Intermediate level Microsoft Word, Excel, Access, PowerPoint, and e-mail systems.
• Compose professional correspondence and reports.
• Manage time, organize duties/assignments, and meet multiple deadlines.
• Work in an open office environment with interruptions while maintaining professionalism.

Responsibilities

• Monitor student attendance in clinic sessions and reassign chairs as needed.
• Develop, maintain, and distribute clinical team reports and correspondence.
• Meet and provide feedback to ADD regarding patient assignments and follow-up.
• Coordinate student extramural rotations and ensure policy compliance.
• Make scheduling changes and communicate with students about changes.
• Schedule student meetings and manage room requests and agendas.
• Assist students with patient communication and clinic behavior.
• Participate in quarterly ADD interviews and provide progress feedback.
• Prepare and file correspondence, agendas, minutes and reports.
• Maintain faculty files and credentialing records.
• Provide administrative support for timely project follow-up.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Email systems

Report writing

Time management

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Access

Job description

University of the Pacific seeks a Clinic Administrative Coordinator to support clinic operations under the Clinic Manager, serving as the primary administrative contact for the ADD and a key liaison between Department Chairs. The role includes coordinating rotations, preparing reports, and managing schedules and communications within the Dugoni School of Dentistry.

The ideal candidate will have 3+ years of administrative support experience, strong MS Office skills, and a commitment to