Democratic Services Assistant

Hampshire County Council; United States; Hybrid; USD 32,000 - 43,000; Full time

Benefits offered by this job

Holiday entitlement

Pension scheme

Flexi-time scheme

Interest-free travel loans and/or?dis|

Disability Confident Employer

Job summary

Hampshire County Council is seeking a capable administrator to support committee meetings and the Democratic Services Team. You will publish notices, respond to queries, and assist with petitions while working within a friendly, inclusive environment.

Training will be provided on Modern.Gov, with hybrid working arrangements and some travel to meeting venues. This role offers development opportunities within a supportive team.

Qualifications

• Experience in democratic services is ideal or transferable governance/event management skills.
• Attention to detail and ability to meet deadlines.
• Strong interpersonal and communication skills for councillors and officers.
• Experience with Microsoft Office tools including SharePoint and Teams.

Responsibilities

• Support a range of committee meetings.
• Produce agendas and minutes following established processes.
• Provide advice to councillors and officers on correct procedure.
• Publish notices and respond to email enquiries.
• Process petitions.
• Travel to venues across Hampshire for meetings.

Skills

Organisational skills

Proactive

Self-motivated

Interpersonal communication

Deadline-oriented

Public sector governance awareness

Tools

Microsoft Office

SharePoint

Teams

Job description

We are seeking a person with good organisational skills who is proactive and self motivated to join our small hard working team who manage the Council's democratic processes.

The role provides the opportunity to experience working at the heart of the County Council and gain an understanding of the variety of services the County Council provides, with exposure to a political environment.

What you'll do:

In this role you will be expected to support a range of committee meetings. Your responsibilities will include following established processes for the production of agendas and minutes of meetings, along with providing advice to councillors and officers on correct procedure.

You will also provide a support role to the rest of the Democratic Services Team with administrative tasks such as publishing notices, responding to email enquiries and processing petitions., Hampshire County Council is a modern, forward-looking local authority, offering a supportive and collaborative working environment.

Training will be provided on the use of Modern.Gov software for producing committee meeting information and related procedures. We will offer you support for personal development.

We offer hybrid working arrangements with minimum office working requirements according to the Open Workplace Policy. General pattern is one day in the office as a team and four days working from home each week, although attending in person meetings will require additional days in the office or at other meeting venues in Hampshire., We are a Disability Confident Employer - committed to ensuring that our recruitment and selection process is inclusive and accessible.

Experience of democratic services would be ideal, or transferable skills gained from other types of meeting/event management or governance role.

Attention to detail is essential to ensure processes are followed correctly. You need the ability to work to deadlines and manage a varied workload.

The role requires taking responsibility for areas of work, while also working as part of a supportive team. You will demonstrate strong interpersonal and communication skills for working with councillors and officers from across the organisation including senior officers.

Experience of Microsoft Office tools is required including SharePoint and Teams, and ability to learn the use of other software used to support the democratic process.

You will be required to visit other locations within Hampshire and therefore need to have the ability to travel, as necessary. This will include venues across Hampshire for meetings. If travelling by car in your own vehicle, you need Business Use cover included in your insurance.

Our benefits package includes details of the holiday entitlement, pension scheme, flexi-time scheme, family friendly policies and interest free travel loans and discounts. We offer a flexible, motivating and inclusive workplace. We have created an environment that you can look forward to being a part of, where you are empowered to be your best and a workplace built on teamwork where people can grow and develop in their roles.