Defense Project Coordinator: Planning, Reporting & Travel

Kratos Defense & Rocket Support Services, Inc; Birmingham (AL); On-site; USD 50,000 - 70,000; Full time

Job summary

Kratos Defense & Rocket Support Services, Inc. in Birmingham, AL is seeking a Project Coordinator to provide administrative and project support for the Systems Development Department.

You will assist with planning, scheduling, travel, expenses, and reporting, coordinating with project managers, customers, and internal teams to ensure accurate documentation and on-time project execution. The role requires US citizenship and the ability to obtain a DoD SECRET clearance, with proficiency in MS

Qualifications

• US citizenship required.
• Ability to obtain DoD SECRET clearance.
• Proficiency with MS Office, Excel and SharePoint.
• Strong communication and organizational skills.
• Detail-oriented and able to work with personnel at all levels.

Responsibilities

• Provide administrative support for SDD.
• Manage travel program, expense reporting, and related logistics.
• Monitor project execution, schedule resources, and support cost analysis.
• Track project budgets and percent completion to identify potential shortfalls or overruns.
• Alert project managers and Directors to emerging financial risks.
• Coordinate with clients, partners, and subcontractors.
• Review and edit project documents for clarity and accuracy.
• Maintain documentation, correspondence, personnel files, training records, inventories, and departmental records.
• Serve as point of contact for onboarding, procurement, IT support, facilities coordination, meeting planning, and reporting.
• Prepare reports, correspondence, presentations, and project tracking matrices.
• Maintain communication continuity during leadership absences.
• Manage Division phone lists, org charts, calendars, travel arrangements, social media accounts, and record systems.
• Perform additional administrative duties as required.

Skills

MS Office

Excel

SharePoint

Communication skills

Organizational skills

Attention to detail

Job description

Kratos Defense & Rocket Support Services, Inc. in Birmingham, AL is seeking a Project Coordinator to provide administrative and project support for the Systems Development Department.

You will assist with planning, scheduling, travel, expenses, and reporting, coordinating with project managers, customers, and internal teams to ensure accurate documentation and on-time project execution. The role requires US citizenship and the ability to obtain a DoD SECRET clearance, with proficiency in MS