Project Coordinator

Kratos Defense & Security Solutions, Inc.; Birmingham (AL); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

401(k) Savings Plan

Employee Stock Purchase Plan (ESPP)

Paid Time-Off (PTO)

Holidays

Education Reimbursement

Job summary

Kratos Defense & Security Solutions, Inc. is seeking a Project Coordinator to provide administrative and project support for the Systems Development Department (SDD) in Birmingham, AL.

You will assist with planning, scheduling, travel, invoicing, and reporting to support daily operations. The role requires strong communication, organizational, and detail‑oriented skills and the ability to work with personnel at all levels.

Qualifications

• Proficiency with MS Office Suite, Excel, and SharePoint or similar tools.

Responsibilities

• Provide administrative support for SDD.
• Manage travel program, expense reporting, and related logistics.
• Monitor project execution, schedule resources, and support cost analysis.
• Track project budgets and percent completion to identify potential shortfalls or overruns.
• Alert project managers and Directors to emerging financial risks.
• Coordinate with clients, partners, and subcontractors.
• Review and edit project documents for clarity and accuracy.
• Maintain documentation, correspondence, personnel files, training records, inventories, and departmental records.
• Serve as point of contact for onboarding, procurement, IT support, facilities coordination, meeting planning, and reporting.
• Prepare reports, correspondence, presentations, and project tracking matrices.
• Maintain communication continuity during leadership absences.
• Manage Division phone lists, org charts, calendars, travel arrangements, social media accounts, and record systems.
• Perform additional administrative duties as required.

Skills

Strong communication

Organizational skills

Detail-oriented

People skills

Ability to work with all levels

Tools

MS Office Suite

Excel

SharePoint

Job description

The Project Coordinator provides administrative and project support for the Systems Development Department (SDD). The role supports daily operations, assists with project planning and scheduling, manages travel and expenses, processes invoices and purchase requests, and prepares project and financial reports. The coordinator works closely with Division Leadership, project managers, project team members, and customers.

Key Responsibilities

• Provide administrative support for SDD.
• Manage travel program, expense reporting, and related logistics.
• Monitor project execution, schedule resources, and support cost analysis.
• Track project budgets and percent completion to identify potential shortfalls or overruns.
• Alert project managers and Directors to emerging financial risks.
• Coordinate with clients, partners, and subcontractors.
• Review and edit project documents for clarity and accuracy.
• Maintain documentation, correspondence, personnel files, training records, inventories, and departmental records.
• Serve as point of contact for onboarding, procurement, IT support, facilities coordination, meeting planning, and reporting.
• Prepare reports, correspondence, presentations, and project tracking matrices.
• Maintain communication continuity during leadership absences.
• Manage Division phone lists, org charts, calendars, travel arrangements, social media accounts, and record systems.
• Perform additional administrative duties as required.

Experience and Skills

Required Qualifications

• US Citizenship.
• Ability to obtain and maintain a DoD SECRET security clearance.
• Proficiency with MS Office Suite, Excel, and SharePoint or similar tools.
• Strong communication, organizational, and detail-oriented skills.
• Ability to work effectively with personnel at all organizational levels.

Preferred Qualifications

• Active US Security Clearance.

Job Behaviors

• Stress tolerance and adaptability.
• Strong quality orientation and attention to detail.
• Consistent attendance and punctuality.
• Effective planning and organization.
• Demonstrated technical competence.

Work Environment & Conditions

Work may occur in a large bay environment and may require PPE such as safety glasses, hearing protection, and protective shoes.

Physical Demands

• Ability to work at a computer for extended periods.
• Ability to sit or stand for extended periods without leaving the work area.

Travel

• Up to 10%, including occasional overnight travel.

• Life/ADD & Short/Long Term Disability Insurance
• 401(k) Savings Plan
• Employee Stock Purchase Plan (ESPP)
• Paid Time-Off (PTO)
• Holidays
• Education Reimbursement

Kratos Defense is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race,color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

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