Project Coordinator

Kratos Defense and Security Solutions; Birmingham (AL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401(k) Savings Plan

Paid Time-Off (PTO)

Holidays

Education Reimbursement

Employee Stock Purchase Plan (ESPP)

Job summary

Kratos Defense and Security Solutions seeks a Project Coordinator to provide administrative and project support for the Systems Development Department (SDD). The role assists with planning, scheduling, travel, expenses, and reporting, working closely with project managers, leaders, and customers.

You will coordinate travel, expenses, documentation, and project tracking, ensuring timely communication and accurate records while supporting onboarding, procurement, and IT-related tasks.

Qualifications

• US Citizenship.
• Ability to obtain and maintain a DoD SECRET security clearance.
• Proficiency with MS Office Suite, Excel, and SharePoint or similar tools.
• Strong communication, organizational, and detail?oriented skills.
• Ability to work effectively with personnel at all organizational levels.

Responsibilities

• Provide administrative support for SDD and project teams.
• Manage travel program, expense reporting, and related logistics.
• Track project budgets and percent completion to identify shortfalls.
• Coordinate with clients, partners, and subcontractors.
• Prepare reports, correspondence, and project tracking matrices.
• Maintain documentation and onboarding, procurement, IT support coordination.

Skills

Strong communication

Organizational skills

Detail-oriented

Tools

MS Office Suite

Excel

SharePoint

Job description

The Project Coordinator provides administrative and project support for the Systems Development Department (SDD). The role supports daily operations, assists with project planning and scheduling, manages travel and expenses, processes invoices and purchase requests, and prepares project and financial reports. The coordinator works closely with Division Leadership, project managers, project team members, and customers.

Key Responsibilities

• Provide administrative support for SDD.
• Manage travel program, expense reporting, and related logistics.
• Monitor project execution, schedule resources, and support cost analysis.
• Track project budgets and percent completion to identify potential shortfalls or overruns.
• Alert project managers and Directors to emerging financial risks.
• Coordinate with clients, partners, and subcontractors.
• Review and edit project documents for clarity and accuracy.
• Maintain documentation, correspondence, personnel files, training records, inventories, and departmental records.
• Serve as point of contact for onboarding, procurement, IT support, facilities coordination, meeting planning, and reporting.
• Prepare reports, correspondence, presentations, and project tracking matrices.
• Maintain communication continuity during leadership absences.
• Manage Division phone lists, org charts, calendars, travel arrangements, social media accounts, and record systems.
• Perform additional administrative duties as required.

Experience And Skills

Required Qualifications

• US Citizenship.
• Ability to obtain and maintain a DoD SECRET security clearance.
• Proficiency with MS Office Suite, Excel, and SharePoint or similar tools.
• Strong communication, organizational, and detail?oriented skills.
• Ability to work effectively with personnel at all organizational levels.

Preferred Qualifications

• Active US Security Clearance.

Job Behaviors

• Stress tolerance and adaptability.
• Strong quality orientation and attention to detail.
• Consistent attendance and punctuality.
• Effective planning and organization.
• Demonstrated technical competence.

Work Environment & Conditions

Work may occur in a large bay environment and may require PPE such as safety glasses, hearing protection, and protective shoes.

Physical Demands

• Ability to work at a computer for extended periods.
• Ability to sit or stand for extended periods without leaving the work area.

Travel

• Up to 10%, including occasional overnight travel.

Job Benefits

• Medical, Dental & Vision Insurance Coverage
• Life/ADD & Short/Long Term Disability Insurance
• 401(k) Savings Plan
• Employee Stock Purchase Plan (ESPP)
• Paid Time-Off (PTO)
• Holidays
• Education Reimbursement

EEO Is The Law

Kratos Defense is an Equal Opportunity Aff… EOE, Minorities, Females, Vet, Disabled, Sexual Orientation, Gender Identity or any other protected class. All qualified job seekers are encouraged to apply. Kratos Defense is committed to America's veterans by providing opportunities for them to continue contributing after service to our nation. We also work to provide reasonable accommodations to individuals with disabilities.

Disability Accessibility Accommodation

If you require an accommodation to navigate or apply to our careers site, please send your request to [e-mail] or call 858-964-2916. Any inquires not related to requesting an accommodation will be discarded.

Pay Transparency

The company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

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