Defense Litigation Legal Assistant - Case & Schedule Pro

Hamilton Miller & Birthisel; Miami (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive compensation

Flexible work-life balance

Benefits package

401(k) match

Wellness screenings

Innovative workspace

Job summary

Hamilton Miller & Birthisel LLP, a premier insurance defense trial law firm, is seeking a Legal Assistant to provide comprehensive administrative and case coordination support to attorneys in a fast-paced environment. You will manage calendars, deadlines, and communications with clients, carriers, vendors, and court personnel.

The role requires strong organization, attention to detail, and proactive service orientation, with daily duties including scheduling, e‑filing, and document preparation

Qualifications

• 3+ years experience as a legal assistant in a defense firm.
• Familiar with Florida state and federal court procedures, e‑filing systems, and local rules.
• Experience managing attorney calendars, scheduling depositions, hearings, and mediations.
• Proficient in legal case‑management systems (e.g., AIM, PerfectLaw) and document preparation.
• Knowledge of legal billing practices and time‑entry systems.
• Proficiency in preparing and formatting legal documents, including pleadings, discovery, and correspondence.

Responsibilities

• Manage attorney calendars and deadlines in the case-management system (e.g., AIM, PerfectLaw) and sync with Outlook.
• Schedule calls, depositions, hearings, and meetings; send invitations via Teams or Zoom.
• Track court and internal deadlines, issue reminders, and elevate conflicts as needed.
• Open and organize new matters (parties, contacts, judges, divisions, service lists).
• Retrieve dockets and orders, create ticklers, and maintain organized, compliant files in accordance with client standards.
• Prepare concise case summaries outlining key filings, dates, procedures, and client or carrier expectations, coordinate introductions and updates.
• Draft correspondence and confirmations; communicate professionally with clients, carriers, vendors, court staff, and internal teams.
• Format and prepare letters, forms, and basic pleadings for attorney review.
• Assemble and bookmark PDFs; assist with e‑filing per attorney and/or paralegal direction.
• Review and apply judge- and division‑specific procedures to scheduling, notices, and submissions.
• Maintain well‑organized electronic and physical matter files using firm standards.
• Perform other duties as assigned.

Skills

Calendar management

Deposition scheduling

e‑filing familiarity

Client communication

Attention to detail

Tools

AIM

PerfectLaw

Job description

Hamilton Miller & Birthisel LLP, a premier insurance defense trial law firm, is seeking a Legal Assistant to provide comprehensive administrative and case coordination support to attorneys in a fast-paced environment. You will manage calendars, deadlines, and communications with clients, carriers, vendors, and court personnel.

The role requires strong organization, attention to detail, and proactive service orientation, with daily duties including scheduling, e‑filing, and document preparation