Defense Contract Administrator

CIRCOR International, Inc; Monroe (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

CIRCOR International, Inc. in Monroe, NC is seeking an admin professional to support government contracting activities, including quotations, pricing verification, order entry, and document coordination.

Responsibilities include managing government property, preparing invoices, handling order communications, and ensuring compliance with FAR/DFARS/ITAR requirements and internal protocols.

Qualifications

• Experience with FAR/DFARS/ITAR and government procurement processes
• Proficient ExcelExperience with Excel
• Excellent communication skills
• Ability to multi-task
• Detail oriented
• Understanding of Government packing and shipping requirements (preferred)
• IFS ERP experience (preferred)

Responsibilities

• Review pump overhaul quotations for compliance with contractual requirements, technical specifications, and customer expectations
• Prepare quotes including verification of pricing, specifications, and order entry
• Communicate order status and delinquency notifications
• Complete reporting of Government property
• Coordinate with Government portals to obtain documentation for order shipments
• Prepare and submit Government direct and milestones invoices
• Support customer technical questions and coordinate with internal teams when applicable
• Coordinate customer return authorizations in accordance with company procedures
• Manage Government property audits and procedures

Skills

FAR/DFARS/ITAR compliance

Excel proficiency

Communication skills

Multi-tasking

Attention to detail

Government packing/shipping knowledge

IFS ERP

Education

High School Diploma

2 years administrative assistant experience

Tools

IFS ERP

Job description

POSITION DETAILS

Principal Activities

• Review pump overhaul quotations to ensure compliance with contractual requirements, technical specifications, and customer expectations
• Preparation of quotes including verification of pricing, specifications, and order entry
• Communication of order status and official delinquency notifications
• Complete reporting of Government property
• Coordination with Government portals to obtain documentation for order shipments
• Prepare and submit Government direct and milestones invoices
• Support customer technical questions and coordinate with internal teams when applicable
• Coordinate customer return authorizations in accordance with company procedures
• Manage Government property audits and procedures

CANDIDATE QUALIFICATIONS

Knowledge Skills & Abilities

• Experience with FAR, DFARS, ITAR and government procurement processes
• Proficient Excel experience
• Excellent communication skills
• Ability to multi-task
• Detail oriented
• Understanding of Government packing and shipping requirements (preferred)
• IFS ERP experience (preferred)

Education & Experience

• High School Diploma
• Two years previous administrative assistant.

CIRCOR is an EEO Employer of Females / Minorities / Veterans / Individuals with Disabilities

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.