Defense Contract Administrator

CIRCOR International, Inc.; Monroe, Northern (NC, KY); Hybrid; USD 42,000 - 60,000; Full time

Job summary

CIRCOR International, Inc. is seeking an Administrative Assistant to support government contracting activities in Monroe, NC. The role focuses on quotations, order entry, government invoicing, and property reporting, with heavy coordination across internal teams and government portals.

The ideal candidate has knowledge of FAR/DFARS/ITAR, strong multitasking, detail orientation, and familiarity with government packing/shipping requirements. Two years of admin experience is required.

Qualifications

• Must have knowledge of FAR/DFARS/ITAR and government procurement.
• Must be able to multi-task and handle details accurately.
• Experience with IFS ERP is preferred.
• Two years of administrative assistant experience required.

Responsibilities

• Review pump overhaul quotations to ensure compliance with contractual requirements, technical specifications, and customer expectations.
• Preparation of quotes including verification of pricing, specifications, and order entry.
• Communication of order status and official delinquency notifications.
• Complete reporting of Government property.
• Coordination with Government portals to obtain documentation for order shipments.
• Prepare and submit Government direct and milestones invoices.
• Support customer technical questions and coordinate with internal teams when applicable.
• Coordinate customer return authorizations in accordance with company procedures.
• Manage Government property audits and procedures.

Skills

FAR/DFARS/ITAR gov proc

Multi-tasking

Detail oriented

Government packing/shipping

IFS ERP experience

Education

High School Diploma

Job description

• Review pump overhaul quotations to ensure compliance with contractual requirements, technical specifications, and customer expectations
• Preparation of quotes including verification of pricing, specifications, and order entry
• Communication of order status and official delinquency notifications
• Complete reporting of Government property
• Coordination with Government portals to obtain documentation for order shipments
• Prepare and submit Government direct and milestones invoices
• Support customer technical questions and coordinate with internal teams when applicable
• Coordinate customer return authorizations in accordance with company procedures
• Manage Government property audits and procedures

Candidate Qualifications

Knowledge Skills & Abilities

• Experience with FAR, DFARS, ITAR and government procurement processes
• Ability to multi-task
• Detail oriented
• Understanding of Government packing and shipping requirements (preferred)
• IFS ERP experience (preferred)

Education & Experience

• High School Diploma
• Two years previous administrative assistant.

CIRCOR is an EEO Employer of Females / Minorities / Veterans / Individuals with Disabilities

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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