Defense Contract Administrator

Ultipro; Monroe (NC); On-site; USD 36,000 - 54,000; Full time

Job summary

CIRCOR is seeking an administrative assistant to support government procurement activities in Monroe, NC. You will review and prepare government-related documents, track orders, and coordinate with internal teams to ensure compliance with FAR/DFARS/ITAR requirements.

The role requires attention to detail, ability to multi-task, and familiarity with government packaging, shipping requirements, and ERP systems. This is a full-time, on-site position in a manufacturing environment.

Qualifications

• Experience with FAR, DFARS, ITAR and government procurement processes.
• Ability to multi-task.
• Detail oriented.
• Understanding of Government packing and shipping requirements (preferred).
• IFS ERP experience (preferred).

Responsibilities

• Review pump overhaul quotations to ensure compliance with contractual requirements, technical specifications, and customer expectations
• Preparation of quotes including verification of pricing, specifications, and order entry
• Communication of order status and official delinquency notifications
• Complete reporting of Government property
• Coordination with Government portals to obtain documentation for order shipments
• Prepare and submit Government direct and milestones invoices
• Support customer technical questions and coordinate with internal teams when applicable
• Coordinate customer return authorizations in accordance with company procedures
• Manage Government property audits and procedures

Skills

FAR/DFARS/ITAR

Multitasking

Detail oriented

Government packing/shipping knowledge

IFS ERP experience

Education

High School Diploma

Two years administrative assistant experience

Job description

• Review pump overhaul quotations to ensure compliance with contractual requirements, technical specifications, and customer expectations
• Preparation of quotes including verification of pricing, specifications, and order entry
• Communication of order status and official delinquency notifications
• Complete reporting of Government property
• Coordination with Government portals to obtain documentation for order shipments
• Prepare and submit Government direct and milestones invoices
• Support customer technical questions and coordinate with internal teams when applicable
• Coordinate customer return authorizations in accordance with company procedures
• Manage Government property audits and procedures

CANDIDATE QUALIFICATIONS

Knowledge Skills & Abilities

• Experience with FAR, DFARS, ITAR and government procurement processes
• Ability to multi-task
• Detail oriented
• Understanding of Government packing and shipping requirements (preferred)
• IFS ERP experience (preferred)

Education & Experience

• High School Diploma
• Two years previous administrative assistant.

CIRCOR is an EEO Employer of Females / Minorities / Veterans / Individuals with Disabilities

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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