Dean’s Office Operations & Scheduling Specialist

Universities of Wisconsin; United States; On-site; USD 28,000 - 40,000; Full time

Job summary

University of Wisconsin Oshkosh seeks a Dean’s Assistant to provide high-level administrative support to the Dean’s Office and College of Business, Arts and Communication. You will manage complex scheduling, prepare materials, and coordinate meetings, travel, and events while safeguarding sensitive information.

You will maintain calendars, support high-level meetings, coordinate communications, and ensure compliance with regulations such as Open Meetings Law.

Qualifications

• Demonstrated ability to maintain confidentiality and handle sensitive information professionally.
• Experience organizing, maintaining, auditing, and retrieving records with high accuracy.
• Proficiency in Microsoft Office Suite and other technologies.
• Demonstrated customer service skills serving diverse populations professionally.
• Experience maintaining secure records management systems and applying retention standards.
• Able to manage multiple assignments, prioritize deadlines, and deliver accurate work.
• Effective written and verbal communication for professional correspondence and reports.
• Ability to work independently and as part of a team.
• Identify operational issues, evaluate alternatives, and support process improvements.
• Commitment to continuous improvement through training and best practices.

Responsibilities

• Prepares and audits complex records, edits documents, and reviews work.
• Develops and distributes communications according to policies and procedures.
• Maintains methods and systems for records related to operations.
• Schedules logistics and resources for meetings, travel, and unit operations.
• Acts as a primary point of contact for stakeholders via phone, in person, or other media.

Skills

Confidentiality

Recordkeeping

Microsoft Office

Communication

Time management

Process improvement

Team collaboration

Education

Associatesdegree

Bachelor's degree

Tools

Microsoft Office Suite

Job description

University of Wisconsin Oshkosh seeks a Dean’s Assistant to provide high-level administrative support to the Dean’s Office and College of Business, Arts and Communication. You will manage complex scheduling, prepare materials, and coordinate meetings, travel, and events while safeguarding sensitive information.

You will maintain calendars, support high-level meetings, coordinate communications, and ensure compliance with regulations such as Open Meetings Law.