Dean's Office Coordinator, College of Business

University of New England

Maine

On-site

USD 47,000 - 51,000

Full time

14 days+

Get a reply from this employer

Your resume and cover letter, tailored to exactly what they’re hiring for.

Get past ATS filters

Benefits offered by this job

Health and dental plans

8% retirement plan match

Generous leave time and holidays

UNE tuition waiver for employees

Job summary

The University of New England in Biddeford, ME seeks a Dean’s Office Coordinator for the College of Business to provide high-level administrative and organizational support to the Dean’s Office and collaborators across programs and centers.

This full-time role involves scheduling, coordinating events, supporting program directors, onboarding staff, cross-training COB colleagues, and contributing to annual and periodic events while ensuring smooth office operations.

Qualifications

Bachelor’s degree in Business or related field; 2 years of administrative experience preferred
Proficiency in Microsoft Office Suite is required
Experience with LMS and EHR platforms preferred
Strong planning and organizational abilities with excellent reading, spelling, grammar, and writing skills

Responsibilities

Provide high-level administrative and organizational support to the Dean’s Office
Assist with scheduling and coordinating on-campus events (faculty interviews and invited guest visits)
Provide administrative support to the college’s Program Directors and onboarding processes
Cross-train to support other COB staff during peak workload or leave
Assist in planning COB annual and periodic events and prepare reports/minutes
Maintain office supplies and inventory and ensure timely ordering and restocking

Skills

Strong planning and organizational Ab

Excellent oral and written comms

Stakeholder interaction

Team collaboration

Higher education experience preferred

Education

Bachelor’s degree in Business or related field

Tools

Microsoft Office Suite

Learning Management Systems (LMS)

Electronic Health Record platforms

Job description

Dean's Office Coordinator, College of Business

Position Title Dean's Office Coordinator, College of Business

Employment Status

Employment Status Full Time

Months

Months 12

Campus

Campus Biddeford, ME

Description

The College of Business at the University of New Englnad is seeking a Dean’s Office Coordinator to provide high-level administrative and organizational support to the Dean’s Office while collaborating with key stakeholders across a range of programmatic, academic, operational, and administrative functions. Under the direction of the College of Business Dean and in close collaboration with the Senior Assistant to the Dean, this role offers an exciting opportunity to contribute to the success of the college while gaining valuable experience in various aspects of higher education.

About The University of New England

UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands‑on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

Benefits Overview

Multiple health and dental plan options, plus vision coverage.
Up to 8% retirement plan match.
Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
Educational benefits:
- UNE tuition waiver for employees, spouses, and domestic partners
Works as part of the Dean’s Office to provide high-level administrative and organizational support.
Provides administrative and logistical support to the college’s programs and centers.
Assists with scheduling and coordinating on‑campus events, such as faculty interviews and visits from other invited guests.
Provides administrative support to the college’s Program Directors.
Supports the Dean’s Office in the faculty and professional staff onboarding process.
Cross‑trains to support other COB staff with job duties during temporary periods of increased workload or when staff are on leave.
Assists in planning various COB annual and periodic events.
Provides support and/or participates in COB committees as necessary, including preparing reports, taking minutes, and tracking actions and recommendations.
Manages office supplies and inventory, ensuring timely ordering and restocking to maintain efficient office operations.
At the discretion of the Senior Assistant to the Dean, serves as a reference for faculty and staff, addressing inquiries and directing them to the appropriate parties.
Maintains current knowledge of University policies and procedures.
Performs other duties as assigned.

Qualifications

Bachelor’s degree in Business or a related field with 2 years of relevant administrative experience is preferred, or a combination of education and experience from which comparable knowledge and skills are acquired.

Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) is required.
Experience with Learning Management Systems and Electronic Health Record platforms is preferred.
Strong planning, administrative, and organizational abilities, with excellent reading, spelling, grammar, and writing skills.
Ability to interact effectively with a wide range of individuals both within and outside the University.
Excellent oral and written communication skills.
Prior experience in higher education is preferred.
Ability to collaborate effectively within a team.
Task‑oriented with the flexibility to adapt and prioritize in response to unexpected demands.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.

Additional Note

This position is not eligible for H-1B visa sponsorship or STEM OPT extension.

Anticipated Pay Range

Anticipated Pay Range $47,000 - $51,000

Posting Number

Posting Number 2022PS1006P

Open Date

Open Date 09/25/2026

Close Date

Open Until Filled Yes

Supplemental Questions