Dean’s Administrative Lead: Projects & Records

West Hills College; El Segundo, Northern (CA, KY); Hybrid; USD 52,000 - 56,000; Full time

Job summary

Lemoore College is seeking a Senior Secretary - CTE to provide high-level administrative support to the Dean and division staff. The role entails coordinating calendars, preparing documents, and managing confidential information with discretion.

It requires strong organizational skills and proficiency with standard office software, including word processing, spreadsheets, and databases. The position offers full-time hours, a standard workweek, and duties that cover faculty workload records,

Qualifications

• Associate degree or higher with progressive secretarial experience.
• Ability to manage calendars, prepare correspondence, and handle confidential information.
• Proficient in standard office software and data entry.

Responsibilities

• Provide administrative support to a Dean or equivalent administrator.
• Organize schedules, deadlines, and project timelines for divisions.
• Prepare forms, documents, and meeting notes with accuracy.
• Coordinate budgets, expenditures, and vendor communications.
• Maintain records, reports, and payroll-related data as needed.
• Schedule meetings, reserve travel, and manage communications.

Skills

Office administration

Calendar management

Communication

Record keeping

Education

Associate Degree

Tools

Word processing

Spreadsheets

Presentations

Desktop publishing

Databases

Job description

Lemoore College is seeking a Senior Secretary - CTE to provide high-level administrative support to the Dean and division staff. The role entails coordinating calendars, preparing documents, and managing confidential information with discretion.

It requires strong organizational skills and proficiency with standard office software, including word processing, spreadsheets, and databases. The position offers full-time hours, a standard workweek, and duties that cover faculty workload records,