Dean|Fluor Office Administrative Assistant III

Dean Fluor; Bluffdale (UT); In loco; USD 35.000 - 52.000; Tempo pieno

Descrizione del lavoro

Dean|Fluor is seeking an Office/Administrative Assistant III to support the management on-site at a critical government facility. The role involves coordinating office activities, managing calendars, and handling correspondence to keep daily operations compliant and efficient.

The position requires experience in office administration, strong MS Office skills (Excel/Word), and the ability to obtain security clearance. A driver’s license and reliable transportation to the job site are expected.

Competenze

• Experience as an office administrator or in a related role.
• Familiar with office management and basic accounting; accounting/finance background is a plus.
• Strong communication and interpersonal abilities.
• Proficient in MS Office; Excel and Word.
• Education: Associate degree with 2+ years or HS diploma with 4+ years in an office environment.
• Must possess a valid driver’s license and reliable transportation to the job site.
• Must comply with company policies and adhere to standards.
• Must be a team player with a quality work environment.
• Excellent verbal, written, multitasking and presentation skills in English.
• Ability to organize and prioritize workload with minimal supervision.
• Must be able to obtain security clearance.

Mansioni

• Coordinates office activities and operations for efficiency and compliance.
• Manages agendas, travel, and appointments for upper management.
• Manages office visits, calls, and correspondence (email, letters, packages).
• Supports budgeting and bookkeeping procedures.
• Creates and updates records and databases with personnel, finance, security data.
• Tracks office supplies and places orders.

Conoscenze

Office administration

MS Office

Communication

Excel

Reading procedures

Data entry

Scheduling

Presentations

Formazione

Associates Degree + 2+ years

High School diploma + 4+ years

Strumenti

MS Excel

MS Word

Internet applications

Data management software

Descrizione del lavoro

Overview

Dean|Fluor is looking for an Office/Administrative Assistant III to support the effort to preserve the condition and functionality of a critical government facility. The Administrative assistant position is responsible for providing day-to-day support for the management on site.

Responsibilities

The Office/Administrative Assistant III job responsibilities include but are not limited to:

• Coordinatesoffice activities and operations to secure efficiency and compliance to company policies and procedures. Make editing corrections to procedures as required and approved by managers.
• Manages agendas/travel arrangements/appointments etc. for the upper management
• Manages office visits, phone calls and correspondence (e-mail, letters, packages etc.)
• Supports budgeting and bookkeeping procedures
• Creates and updates records and databases with personnel, finance, security and other data
• Tracksstocks of office supplies and places orders when necessary
• Submits timely reports and prepares presentations/proposals as assigned
• Reviews, obtains approval, and distributes Dean|Fluor procedures.
• Assists Human Resources Manager, Security Officer, and Program Manager with administrative support as required.
• Performs other duties as requested.

Qualifications

Required Skills:

• Proven experience as anoffice administrator, office assistantor relevant role
• Familiarity with office management procedures and basic accounting principles. Accounting or finance background will be considered a plus.
• Outstanding communication and interpersonal abilities
• Excellent knowledge of MS Office and internet-based applications, with proficiency in Microsoft Excel and Word.
• Associates Degree with 2+ years experience or High School diploma coupled with 4+ years of experience in an office environment.
• Ability to read and comprehend procedures and other printed and/or written material as it relates to the job.
• You must possess a valid driver’s license and have reliable transportation to and from the job site.
• Must comply with all company policies and procedures and adhere to company standards.
• Must be a team player committed to working in a quality environment.
• Requires excellent verbal, written, multi-tasking and presentation skills in English.
• Ability to organize and prioritize workload with minimal supervision
• Must be able to achieve and maintain security clearance

This position is considered sensitive and may require extensive background screening processes to meet current or future Network and/or government contract needs. Applicants and employees may be subject to and/or be required to meet specific background eligibility requirements in order to apply and maintain such positions.

Abilities:

• Exposure to computer screens for an extended period of time.
• Sitting for extended periods of time.
• Reach by extending hands or arms in any direction.
• Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.
• Listen to and understand information and ideas presented through spoken words and sentences.
• Communicate information and ideas in speaking so others will understand.
• Read and understand information and ideas presented in writing.
• Apply general rules to specific problems to produce answers that make sense.
• Identify and understand the speech of another person.