Senior Administrative Assistant

Fluor Corporation; San Juan (PR); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Comprehensive benefits package

401(k) with company match

Paid time off

Fluor University training

Career development opportunities

Job summary

Fluor Corporation is seeking a non-technical administrative support role focused on delivering high-quality service and maintaining solid customer relationships. You will perform a variety of defined administrative tasks under supervision and help ensure efficient office operations.

The position emphasizes professional communication with management, colleagues, clients, and vendors, plus handling confidential information and coordinating meetings, reports, and presentations.

Qualifications

• Combination of education and related experience as described in the job listing.
• Ability to communicate effectively with management, coworkers, clients, vendors, and visitors.
• Strong computer and software skills including word processing, spreadsheets, and presentations.

Responsibilities

• Support administrative tasks under supervision, including written and verbal communication.
• Maintain confidential information per policies and operations.
• Coordinate meetings, prepare reports and presentations, and process expenses.
• Manage department files and mail distribution.
• Assist with planning events and training sessions.
• Perform other duties as assigned.

Skills

Administrative support

Communication skills

Attention to detail

Time management

Team collaboration

Education

High School Diploma

Tools

Microsoft Office

Excel

PowerPoint

Email systems

Job description

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you're invited to apply for this role.

Fluor is a leading government contractor with a proven track record of delivering high-value technical solutions around the world to U.S. government agencies such as the DOE, NNSA, the Department of Defense and the Intelligence Community.

Job Description

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships.

• Work under direct supervision and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication
• Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
• Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.
• Perform general office duties to include mail distribution and creating and maintaining department files
• Assist with planning functions to include socials, vendor lunches, and specialized training
• Other duties as assigned

Basic Job Requirements

• A combination of education and directly related experience equal to five (5) years; some locations may have additional or different qualifications in order to comply with local requirements
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job
• Ability to attend to detail and work in a time-conscious and time-effective manner

Other Job Requirements

• Participate in department meetings, training, and functions
• Serve as a Company representative to external clients
• Participate in Fluor University® for training and career development
• Contribute to and promote the use of Fluor's knowledge management portals and communities

Preferred Qualifications

• High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
• Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
• Proficient in use of Fluor specialized software
• Strong oral and written communication skills

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Benefits Statement: Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

Market Rate Statement: The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate's qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Notice to Candidates: Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To be Considered Candidates: Must be authorized to work in the country where the position is located.