Dealership Inventory Coordinator

SCHARMACH ENTERPRISES INC; Fife (WA); On-site; USD 42,000 - 64,000; Full time

Job summary

Scharmach Automotive Group is seeking an Inventory Coordinator to manage reconditioning and inventory of vehicles, ensuring they are retail-ready. You will coordinate repairs, organize stock, and support sales and service teams with admin tasks.

Responsibilities include recon walkthroughs, updating trackers, taking photos, organizing lot inventory, and assisting sales with in-process vehicles. This role offers growth in automotive operations and hands-on exposure to multiple departments.

Qualifications

• High school diploma or equivalent.
• 1-2 years of experience in inventory management, reconditioning, or a related role.
• Familiarity with dealership management systems and vehicle reconditioning processes.
• Excellent communication and collaboration skills.

Responsibilities

• Conduct recon walk-arounds and inspect vehicles using recon tracker.
• Organize inventory and update service trackers with photos.
• Take photos of all sales inventory for presentation.
• Assist sales advisors in showing in-process vehicles to customers.
• Stock used vehicles and perform weekly lot audits.

Skills

Organizational skills

Multitasking

Attention to detail

Photography skills

Inventory tracking

Communication skills

Collaboration skills

Education

High school diploma or equivalent

Tools

Dealership management systems

DSLR cameras

Job description

Job Description:As a Inventory Coordinator at Scharmach Automotive Group, you will manage the reconditioning and inventory processes for vehicles to ensure they are retail ready. Your role involves coordinating vehicle repairs, organizing inventory, and supporting sales and service teams with administrative and operational tasks. This is a great steppingstone role in the automotive industry: you will learn much about repairs, reconditioning, and processes in multiple departments.Key Responsibilities:Recon Responsibilities:Conduct walk-arounds of vehicles upon stocking using the recon tracker.Wash and inspect vehicles using the recon inspection sheet, noting any damage or wheel issues.Coordinate vehicle keys with the Internal Service Advisor pre- and post-service appointments.Distribute keys to recon, wheels, detail, or third-party vendors as needed.Update the service tracker, adding photos of body damage when necessary.Coordinate and receive bodywork estimates from vendors and Collision Center Northwest (CCNW).Send bodywork estimates to the Inventory Manager, Wholesaler, or Sales Manager for approval.Organize vehicles at the detail lot for efficiency and accessibility.Maintain and update the Inventory Sales Doc as vehicles move through the reconditioning process.Help transport vehicles to sales lots when porters are unavailable.Assist sales advisors in showing \"in-process\" vehicles to customers.Inventory Responsibilities:Ensure the dealership’s website is current with accurate inventory listings.Stock used vehicles in the system when the Inventory Manager is unavailable.Perform weekly lot audits to account for all used vehicles.Assist the Inventory Manager by organizing second keys, sales jackets, and service records.Print and apply window stickers for vehicles when requested.Replace key fob batteries, as needed.Take photos of all sales inventory (new and used), ensuring vehicles are prepared for optimal presentation.Prepare vehicles for photos by attaching license plates and arranging floor mats.Dry vehicles for photography during adverse weather conditions.Keep the photo bay clean and organized. Ensure all photo devices are charged and functional.Photograph and track photographed vehicles using the service tracker.Miscellaneous Duties:Act as a runner for auctions, wholesalers, and Seattle MINI as needed.Assist porters with vehicle check-ins during busy periods.Support other dealership operations as time permits.Qualifications:Strong organizational and multitasking skills, with attention to detail.Proficiency in using digital devices for photography and inventory tracking.High school diploma or equivalent.1-2 years of experience in inventory management, reconditioning, or a related role.Familiarity with dealership management systems and vehicle reconditioning processes.Excellent communication and collaboration skills.Physical ability to lift up to 50 pounds and work outdoors in varying weather conditions.Valid Washington State driver’s license with a clean driving record.Equal Opportunity Statement:Scharmach Automotive Group is an equal opportunity employer. We are committed to fostering an inclusive workplace where employees of all backgrounds can thrive. Reasonable accommodations will be provided for qualified individuals with disabilities to perform the essential functions of this role.