Automotive Inventory & Reconditioning Coordinator

Dick Hannah Dealerships; Portland (OR); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Competitive salary $24-$26/hr

PTO and holidays

Comprehensive benefits

401(k) plan

Job summary

Dick Hannah Dealerships in Portland, OR seeks an Automotive Inventory Coordinator to manage vehicle flow from arrival to front-line readiness. You will stock inventory in CDK, verify costs and documentation, and coordinate reconditioning with Sales, Service, Detail, and vendors.

You will track status, approve estimates, upload photos, and ensure compliance paperwork while maintaining professional communication with technicians and management. A valid driver's license is required.

Qualifications

• Strong organizational and multitasking skills required.
• Excellent communication skills, both verbal and written.
• Ability to work effectively in a fast-paced dealership environment.
• Strong attention to detail and accuracy.
• Ability to prioritize workload and meet deadlines.
• Basic understanding of automotive service and reconditioning processes preferred.
• Coordinate multiple departments and outside vendors effectively.
• Computer proficiency, including dealership software systems.
• Experience with CDK or similar dealership management systems preferred.
• Ability to learn automotive-specific software and inventory tools.
• Problem-solving skills and ability to work independently; professional demeanor and team-oriented attitude.
• Must have valid driver's license and be insurable under company insurance guidelines.

Responsibilities

• Stocks all new and used vehicle inventory into CDK accurately and timely.
• Ensures all vehicle information, costs, and documentation are entered correctly into dealership systems.
• Submits vehicle purchase documentation and paperwork to the corporate office.
• Opens and closes repair orders for New Vehicle PDIs and Used Vehicle UVIs.
• Coordinates vehicle reconditioning processes between Sales, Service, Detail, and outside vendors.
• Coordinates sublet repairs, vendor work, frame checks, and recall repairs.
• Tracks and monitors vehicle status throughout the reconditioning process to ensure timely front-line readiness.
• Approves and monitors reconditioning estimates and communicates cost concerns to management.
• Mantiains communication with technicians, vendors, and management regarding repair status and completion timelines.
• Uploads vehicle photos and merchandising content to dealership websites and third-party platforms.
• Ensures all vehicles have proper documentation, inspection records, and required compliance paperwork.
• Assists with inventory audits and maintains accurate inventory records.
• Hhelps coordinate transportation, vehicle transfers, and wholesale inventory movement as needed.
• Maintains professional appearance and communication standards.
• Attends meetings and trainings as requested by management.

Skills

Strong organizational skills

Multitasking

Excellent communication

Attention to detail

Prioritize workload

Coordinate departments

Computer proficiency

CDK experience

Problem-solving

Professional demeanor

Team-oriented

Tools

CDK

Dealership software

Inventory tools

Job description

Dick Hannah Dealerships in Portland, OR seeks an Automotive Inventory Coordinator to manage vehicle flow from arrival to front-line readiness. You will stock inventory in CDK, verify costs and documentation, and coordinate reconditioning with Sales, Service, Detail, and vendors.

You will track status, approve estimates, upload photos, and ensure compliance paperwork while maintaining professional communication with technicians and management. A valid driver's license is required.