Dealership Inventory Coordinator

BMW Northwest; Tacoma (WA); Hybride; USD 44 000 - 51 000; Plein temps

Résumé du poste

Scharmach Automotive Group is seeking an Inventory Coordinator in Tacoma, WA. You will manage reconditioning, coordinate vehicle repairs, and organize inventory to ensure retail readiness. The role supports sales and service teams with admin and operations, serving as a key learning path in automotive processes.

You will use dealership systems to update listings, organize photos, and assist with in‑person vehicle movement and documentation across all stages of reconditioning.

Qualifications

• High school diploma or equivalent is required.
• 1–2 years in inventory management, reconditioning, or related role.
• Familiarity with dealership management systems.

Responsabilités

• Coordinate vehicle reconditioning and inspects during stocking.
• Maintain accurate inventory records and photos for online listings.
• Coordinate keys and vehicle movement with service and detail teams.
• Assist with weekly lot audits and documentation for sales.

Connaissances

Strong organizational skills

Inventory tracking proficiency

Excellent communication

Lift up to 50 pounds

Formation

High school diploma or equivalent

Outils

Dealership management systems

Photography tools

Description du poste

# Dealership Inventory CoordinatorTacoma, WA 98424## OverviewSalary Range$44,000.00 - $51,000.00 Hourly## Description**Job Description:**As a Inventory Coordinator at Scharmach Automotive Group, you will manage the reconditioning and inventory processes for vehicles to ensure they are retail ready. Your role involves coordinating vehicle repairs, organizing inventory, and supporting sales and service teams with administrative and operational tasks. This is a great steppingstone role in the automotive industry: you will learn much about repairs, reconditioning, and processes in multiple departments.**Key Responsibilities:****Recon Responsibilities:*** Conduct walk-arounds of vehicles upon stocking using the recon tracker.* Wash and inspect vehicles using the recon inspection sheet, noting any damage or wheel issues.* Coordinate vehicle keys with the Internal Service Advisor pre- and post-service appointments.* Distribute keys to recon, wheels, detail, or third-party vendors as needed.* Update the service tracker, adding photos of body damage when necessary.* Coordinate and receive bodywork estimates from vendors and Collision Center Northwest (CCNW).* Send bodywork estimates to the Inventory Manager, Wholesaler, or Sales Manager for approval.* Organize vehicles at the detail lot for efficiency and accessibility.* Maintain and update the Inventory Sales Doc as vehicles move through the reconditioning process.* Help transport vehicles to sales lots when porters are unavailable.* Assist sales advisors in showing \"in-process\" vehicles to customers.**Inventory Responsibilities:*** Ensure the dealership’s website is current with accurate inventory listings.* Stock used vehicles in the system when the Inventory Manager is unavailable.* Perform weekly lot audits to account for all used vehicles.* Assist the Inventory Manager by organizing second keys, sales jackets, and service records.* Print and apply window stickers for vehicles when requested.* Replace key fob batteries, as needed.* Take photos of all sales inventory (new and used), ensuring vehicles are prepared for optimal presentation.* Prepare vehicles for photos by attaching license plates and arranging floor mats.* Dry vehicles for photography during adverse weather conditions.* Keep the photo bay clean and organized. Ensure all photo devices are charged and functional.* Photograph and track photographed vehicles using the service tracker.**Miscellaneous Duties:*** Act as a runner for auctions, wholesalers, and Seattle MINI as needed.* Assist porters with vehicle check-ins during busy periods.* Support other dealership operations as time permits.## Qualifications**Qualifications:*** Strong organizational and multitasking skills, with attention to detail.* Proficiency in using digital devices for photography and inventory tracking.* High school diploma or equivalent.* 1-2 years of experience in inventory management, reconditioning, or a related role.* Familiarity with dealership management systems and vehicle reconditioning processes.* Excellent communication and collaboration skills.* Physical ability to lift up to 50 pounds and work outdoors in varying weather conditions.* Valid Washington State driver’s license with a clean driving record.**Equal Opportunity Statement:**Scharmach Automotive Group is an equal opportunity employer. We are committed to fostering an inclusive workplace where employees of all backgrounds can thrive. Reasonable accommodations will be provided for qualified individuals with disabilities to perform the essential functions of this role.