Dealership Finance & Admin Specialist — Growth & Impact

Wharton Ford; Wharton (TX); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

Four paid holidays annually

Employee vehicle purchasing/discounts

Job summary

Wharton Ford in Wharton, Texas is seeking a dependable, organized accounting and administrative specialist to join our team. The role involves handling multiple essential responsibilities within a close-knit dealership, working closely with management, and maintaining accuracy and confidentiality.

The position offers full-time hours, standard weekday schedule, and a salary in the $40,000–$50,000 range based on experience. Training is provided for PBS or other dealership-management systems.

Qualifications

• Automobile-dealership office experience is preferred but not required.
• Experience with accounts payable, titles, deal processing, bookkeeping, or administration.
• Strong attention to detail, sound judgment, accuracy, and organization.
• Working knowledge of Microsoft Word, Excel, Outlook, and Microsoft 365.
• Professional communication and ability to handle confidential information.

Responsibilities

• Process vendor invoices and accounts payable.
• Assist with accounts receivable and expense tracking.
• Complete vehicle title, registration, and related state documentation.
• Process new- and used-vehicle deals and maintain accurate deal files.
• Stock new and used vehicles into the dealership management system.
• Reconcile assigned accounting schedules and follow up on outstanding items.
• Perform banking, document deliveries, and occasional dealership errands.
• Order and maintain office supplies; provide professional telephone and customer support.
• Use Microsoft Word, Excel, Outlook, and Microsoft 365.
• Assist management with advertising, marketing, community activities, and other administrative needs.

Skills

Attention to detail

Confidentiality

Professional communication

Dependable attendance

Team oriented

Tools

Microsoft Word

Microsoft Excel

Outlook

Microsoft 365

Job description

Wharton Ford in Wharton, Texas is seeking a dependable, organized accounting and administrative specialist to join our team. The role involves handling multiple essential responsibilities within a close-knit dealership, working closely with management, and maintaining accuracy and confidentiality.

The position offers full-time hours, standard weekday schedule, and a salary in the $40,000–$50,000 range based on experience. Training is provided for PBS or other dealership-management systems.