Accounting and Administrative Specialist

Wharton Ford; Wharton (TX); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

Four paid holidays annually

Employee vehicle purchasing/discounts

Job summary

Wharton Ford in Wharton, Texas is seeking a dependable, organized accounting and administrative specialist to join our team. The role involves handling multiple essential responsibilities within a close-knit dealership, working closely with management, and maintaining accuracy and confidentiality.

The position offers full-time hours, standard weekday schedule, and a salary in the $40,000–$50,000 range based on experience. Training is provided for PBS or other dealership-management systems.

Qualifications

• Automobile-dealership office experience is preferred but not required.
• Experience with accounts payable, titles, deal processing, bookkeeping, or administration.
• Strong attention to detail, sound judgment, accuracy, and organization.
• Working knowledge of Microsoft Word, Excel, Outlook, and Microsoft 365.
• Professional communication and ability to handle confidential information.

Responsibilities

• Process vendor invoices and accounts payable.
• Assist with accounts receivable and expense tracking.
• Complete vehicle title, registration, and related state documentation.
• Process new- and used-vehicle deals and maintain accurate deal files.
• Stock new and used vehicles into the dealership management system.
• Reconcile assigned accounting schedules and follow up on outstanding items.
• Perform banking, document deliveries, and occasional dealership errands.
• Order and maintain office supplies; provide professional telephone and customer support.
• Use Microsoft Word, Excel, Outlook, and Microsoft 365.
• Assist management with advertising, marketing, community activities, and other administrative needs.

Skills

Attention to detail

Confidentiality

Professional communication

Dependable attendance

Team oriented

Tools

Microsoft Word

Microsoft Excel

Outlook

Microsoft 365

Job description

DEALERSHIP ACCOUNTING AND ADMINISTRATIVE SPECIALIST

Wharton Ford | Wharton Texas

Wharton Ford is seeking a dependable, organized, and motivated professional to join our accounting and administrative team.

This is an important, trusted position within our dealership. Because we are a smaller, close-knit organization, the person selected will handle several essential responsibilities rather than being limited to one narrow function.

The ideal candidate will enjoy having meaningful responsibility, working directly with dealership management, and being part of a team where accuracy, reliability, confidentiality, and a willingness to help are genuinely valued.

Primary Responsibilities

• Process vendor invoices and accounts payable
• Assist with accounts receivable and expense tracking
• Complete vehicle title, registration, and related state documentation
• Process new- and used-vehicle deals and maintain accurate deal files
• Stock new and used vehicles into the dealership management system
• Reconcile assigned accounting schedules and follow up on outstanding items
• Perform banking, document deliveries, and occasional dealership errands
• Order and maintain office supplies- Provide professional telephone and customer support
• Use Microsoft Word, Excel, Outlook, and Microsoft 365
• Assist management with advertising, marketing, community activities, and other administrative needs

Preferred Qualifications

• Automobile-dealership office experience is preferred but not required
• Experience with accounts payable, titles, deal processing, bookkeeping, or administration
• Strong attention to detail, sound judgment, accuracy, and organization
• Working knowledge of Microsoft Word, Excel, Outlook, and Microsoft 365
• Professional communication and ability to handle confidential information
• Dependable attendance, consistent follow-through, and a team-minded

PBS or other dealership-management-system experience is helpful but not required. Wharton Ford will provide system training to the right candidate.

Why Join Wharton Ford

Wharton Ford is a locally owned dealership built around long-term customer relationships, small-town values, and treating people the right way. You will work directly with leadership and play an important role in keeping the business organized. With continued growth and a new Highway 59 facility planned, this is an important time to join our team.

Position Details and Benefits

• Full-time
• Monday - Friday 8:30am - 5:00pm
• $40,000-$50,000 annually, based on experience and qualifications
• Health insurance; paid vacation; four paid holidays annually
• Vehicle purchases, maintenance, repairs, and service work
• Stable, locally owned workplace with growth opportunity

Reliable Organized Accurate Professional Confidential Team-Minded

If you take pride in doing things correctly and enjoy varied responsibilities, we would like to speak with you.

Wharton Ford is an equal opportunity employer.