Deal Desk & Contracts Specialist

Boodlebox; United States; Remote; USD 90,000 - 130,000; Full time

Job summary

BoodleBox is seeking a detail-oriented contract operations professional to move agreements from first draft to signature quickly and accurately. You’ll review, route, and track deals with cross-functional partners across sales, finance, product, and leadership.

You’ll build and own the contract registry and the playbook, designing AI-assisted workflows that handle the first pass so you focus on critical calls and negotiations.

Responsibilities

• Review, track, and route agreements from first draft to signature.
• Build workflows and registry to accelerate deal closures with AI-first passes.
• Own the contract registry and playbook; approve agreements within the playbook after ramp period.

Job description

Get every agreement from first draft to signature fast, and build the AI-assisted workflows, registry, and playbook that keep deals moving.

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Remote, United States

About BoodleBox

BoodleBox is a VC-backed GenAI platform built for higher education. With 100,000+ users across 1,200+ colleges and universities, we partner with faculty, staff, and students to make responsible AI adoption practical, impactful, and lasting. Our platform brings together leading AI tools - including ChatGPT, Claude, Gemini, and Perplexity - under one roof, purpose-built for the unique demands of academic environments. We're guided by three core values: service, education, and collaboration.

The Role

You're the person who sees a process that's slower than it should be and can't leave it alone. You time it. You find where it sticks. You fix it, then you check that the number moved. Here, that process is how agreements get from first draft to signature. You don't have to love contracts. You have to love making things go faster and land better.

BoodleBox signs agreements with institutions, organizations, and vendors every week. Your job is to get each one to signature cleanly and fast, so deals stop waiting on the CEO and CTO. You'll review, track, and route them. Then you'll build the workflows that take on more of that work, with AI doing the first pass, so your time goes to the hard calls and the people across the table.

You sit between the people who need a deal signed and the people who negotiate it, and you work with sales, finance, product, and leadership every day. Your first 90 days are a ramp: you build the registry, learn the playbook and prepare reviews. After that, you approve agreements within the playbook and own the system. This is an individual contributor role with real ownership.

This role is fully remote, with a company hub in Colorado Springs, CO.

What You'll Own

• Deals that reach signature. Order forms, redlines, and procurement paperwork keep moving instead of sitting in someone's inbox.
• The contract registry. Every vendor and customer agreement,